Job Description

Facilities Coordinator (Tech Company) Work Dynamics - Integrated Facilities Management Location: KL Sentral What this job involves: Providing onsite support You will be the upper facilities management\'s trusted right hand on all facilities-related activities. You\'ll do this by performing routine site inspections to ensure all building processes and best practices are implemented and maintained. Where can processes be improvedHow can we save costsThese are questions that will be at the forefront of the team\'s thinking. You, too, will always have an eye on this, contributing suggestions as they arise. You\'ll also lend the team a big hand by providing support including event management, basic housekeeping, office supplies and pantry services. Also part of your job scope is to hit key performance indicators and meet service level agreements. Meeting the clients\' facilities needs At JLL, we put client satisfaction at the front and centre of everything we do. If you share our values, we will be more than happy to work with you. In this role, you\'ll be responsible for working closely with clients and suppliers onsite to identify their facility-related enquiries and requirements. Your planning and budgeting skills will also be vital to the job, as you\'ll take part in the procurement of vendors and services from time to time. Making everyone safe and risk-free Do you value workplace safety If so, you\'ll be a perfect fit for the job. In this role, you will ensure everyone\'s health and safety by keeping safe workplace procedures in place and order. You\'ll also be expected to carry out these procedures, as needed. At the same time, this role puts you on the first line of defence against risks. As such, you will help implement and manage risk management programs, disaster recovery and business continuity plans. You\'ll also be expected to follow escalation and incident reporting procedures, and comply with the firm\'s guidelines and strategies. Sound like you To apply you need to be: Experienced At minimum, you have a Bachelor\'s degree in facilities management, building, business or other related field and/or 3-4 years\' experience in facilities, property management, hospitality or related field. You have experience working in fast paced rapidly changing environment and possess good knowledge and understanding of the following: Critical facilities Local occupational health and safety requirements Vendor management for specialized services Basic technical aspects of property (Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system) Commercial contracts (as well as proven capacity to interpret them) Capable You are equipped with excellent planning & organizational skills in prioritizing work and meeting tight deadlines You have a proven ability to manage multiple and complex operational matters on a daily basis. You are analytical and demonstrate the capacity to deal with ambiguity. You effectively provide long term solutions to complex problems by employing quantitative and holistic approaches. People Person You are able to interact with a wide range of client staff, including senior levels, as well as managing conflict and balance between client and firm requirements. Internally, you are an effective leader who provides good training and promote open, constructive and collaborative relationships at all levels of staffs across the region. Inspiring You have a passion for quality and an eye for detail to make sure the best delivery of services. You are able to effectively deal with stressful situations as well as adapt to rapidly changing situations. You focus on meeting performance targets and can work well with others in the process. You are open to new ideas and willing to challenge status quo in initiating and following through with improvement initiatives. People describe you as a self-motivated individual who is confident, energetic and exhibits honesty & trustworthiness. Passion for service Do you have a prior experience in facilities, property management, hospitality or other related fields Do you have an understanding oflocal occupational health and safety requirements, critical facilities and vendor management Are you knowledgeable in various property systems You are what we\'re looking for! Team player JLL\'s unmatched excellence is only made possible by team work-a core value we want you to possess. As the facilities coordinator, we expect you to support the team and work well with others toward achieving targets. Likewise, you must have a proven track record of flawless project execution, all while following company standards and procedures. Ensuring that the team practices our \'I am JLL\' core behaviours is also under your mandate. Client focused enthusiast It is important that you can easily interact with the general client staff and vendors to deliver efficient services. We\'ll also count on you to address conflicts and conflicting priorities effectively. Likewise, you must be an excellent and resilient communicator who faces customers with a smileat all times, even when times get rough occasionally. JLL, together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL\'s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our . For additional details please see our career site pages for each country.

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