Job Description

What this job involves: Prioritising the facilities\' needs Working with both the Country Lead and other Lead , you\' ll oversee the property\'s day-to-day operations and ensure that all administrative functions , security issues and facility services are covered. Likewise, you\'ll strive for continuous improvement in the process. You\'ll also keep an eye out on the property\'s supplies and ensure that it has adequate stocks and materials to keep the operations smooth like a well-oiled machine. Likewise, you\'ll manage supply and service contracts as approved by clients. In addition, you\'ll help mitigate risks by taking part in emergency evacuation procedures , and handling crisis management and business continuity plans. You\'ll also be on top of health and safety issues that may arise, and actively participate in reviewing them. Also part of your mandate is to monitor the property\'s budget. As the person in charge, you\'ll make sure that there\'s enough petty cash to support operations. You\'ll also see to it that vendor invoice processes comply with standards. Going above and beyond expectations Client satisfaction is second nature to the person in charge. In this role, you\' ll take on difficult issues and seek out opportunities to improve operations. You\'ll also be constantly in tune with the team to achieve key performance metrics and meet service level agreements. In addition, you\'ll carry out routine service audits to ensure that the team maintains its overall performance. You\'ll also be in charge of creating stock reports, meeting minutes and monthly management reports to the clients. Some of the responsibilities are as below: Responsible for managing/oversee the facilities teams with their day-to-day management of property projects, health and safety matters and building maintenance. Duties . Develops and maintains positive relationships with clients. Attends client meetings. . Coordinates oversee and/or manages repair and maintenance work assignments performed by technicians, vendors and contractors performing building maintenance, landscaping and janitorial work. . Reviews work orders to ensure that assignments are completed. . Responsible for facilities inspections and reports. . Responsible for HVAC, gen- set and UPS maintenance. . Obtains and reviews price quotes for the procurement of parts, services, and labour for projects. . Manages vendor relationships and trains vendors on the work order and billing procedures. . Managing landlord relationships. . Managing service contracts . Daily user for work order system, Corrigo, email, and training. . Conducting regular facility audits for safety and compliance. . Controlling all maintenance and facilities spend in line with budgeted levels. . Conducts financial/business analysis including the preparation of reports. Sound like you To apply you need to have : Strong knowledge of property operations Playing a key role, the ideal candidate holds a degree in business or hotel and building management, and at least three to five years\' experience in facilities management. You must also demonstrate good working knowledge in occupational safety, as well as aptitude in client-centric operations. Solid background in team management Are you an adept leader with a proven track record in managing a team Are you capable of effectively rolling out improvement plans Do you possess superior communications and reporting skills If these soft skills are your areas of expertise, then we are more than thrilled to have you aboard. JLL, together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL\'s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our . For additional details please see our career site pages for each country.

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