Job Description

Job Responsibilities:

Prepare and process invoices, track receivables and payables, and ensure timely payment and collections. Assist in the preparation of monthly financial reports, including income statements, balance sheets, and other financial data as required. Monitor and track company expenses, ensuring accuracy and proper allocation of costs to respective departments and projects. Support the preparation and processing of payroll, ensuring correct salaries, deductions, and contributions are applied. Maintain accurate financial records in the accounting system, including journal entries and reconciliations. Assist with regular bank reconciliations and ensure discrepancies are addressed promptly. Assist in preparing tax returns and other compliance-related filings, ensuring timely submission in line with local regulations. Monitor and manage financial transactions and administrative processes across all Aroona branches in Asia to ensure consistency and compliance with corporate policies. Ensure the smooth day-to-day functioning of the office, including ordering supplies, managing office equipment, and organizing files. Assist with internal and external communications, including handling correspondence, emails, and phone calls professionally. Assist in organizing meetings, appointments, and travel arrangements for staff and management as required. Ensure that all relevant documents are accurately filed, organized, and maintained in a secure manner. Maintain relationships with suppliers and vendors, ensuring timely deliveries and contract renewals as necessary. Oversee administrative processes across all Aroona branches in Asia, ensuring uniformity and adherence to company policies and procedures. Assist in ensuring that the company complies with all QHSSE-related regulations and standards within the oil and gas industry. Help with the implementation of safety procedures and protocols across all departments, contributing to regular safety audits and inspections. Assist in documenting and reporting any safety incidents or non-conformance to the QHSSE Manager and take part in investigations as needed. Support the organization of QHSSE training sessions for staff and ensure that all employees are kept up to date with health and safety certifications. Ensure all QHSSE-related documents are accurately recorded, updated, and stored according to company policy.

Job Requirements:

Diploma or degree in Finance, Business Administration, or related fields. At least 2 years of experience in a similar role, preferably within the oil and gas industry.

Immediate availability

or

short notice preferred

. Understanding of accounting principles, financial reporting, and tax compliance. Strong organizational skills with experience in office administration and document management. Basic understanding of QHSSE principles and willingness to learn industry-specific safety standards. Strong knowledge of health, safety, and environmental regulations. Ability to work with little supervision and track multiple processes Proficient in Microsoft Office (Excel, Word, PowerPoint) and accounting software (e.g., QuickBooks, SAP). Self-motivated, pro-active, committed, and flexible with strong problem-solving skills. Ability to work effectively in a multi-national and multi-cultural work environment. Excellent verbal and written communication skills, with a professional approach to dealing with clients and internal teams. Ability to work independently, manage multiple priorities, and meet deadlines in a fast-paced environment Ability to troubleshoot issues and assist in implementing solutions in finance, admin, and QHSSE contexts.
Job Type: Full-time

Pay: RM3,500.00 - RM3,800.00 per month

Benefits:

Professional development
Application Question(s):

What is your last drawn salary? What is your expected salary?
Experience:

Finance: 3 years (Required)
Work Location: In person

Expected Start Date: 11/10/2025