Job Description

Job description

About UN University (UNU)

The United Nations University (UNU) is an international community of scholars engaged in policy-oriented research, capacity development and dissemination of knowledge, furthering the purposes and principles of the Charter of the United Nations. UNU\xe2\x80\x99s mission is to contribute, through research and capacity building, to efforts to resolve the pressing global problems that are the concern of the United Nations and its Member States. For the past four decades, United Nations University (UNU) has been a go-to think tank for impartial research on human survival, conflict prevention, sustainable development and welfare. With more than 400 researchers in 12 countries, UNU\xe2\x80\x99s work spans the 17 Sustainable Development Goals, generating policy-relevant knowledge to effect positive global change. UNU maintains more than 200 collaborations with UN agencies and leading universities and research institutions across the globe.

About Institute (UNU-Centre Putrajaya)

UNU Centre Administration is responsible for developing and implementing administrative policies governing the UNU and its global network of institutes and programmes. In addition, UNU Centre Administration provide services to internal clients in the areas of financial management, budgeting, human resources management, travel and procurement. UNU Centre Administration is located in Tokyo, Japan, with a global services centre based in Putrajaya, Malaysia.

Responsibilities

Reporting to the Senior Finance Manager, the Finance Assistant is responsible for assisting with budgetary and reporting services, and supporting the financial closing process.
1. Assist the budgetary and reporting services for UNU offices while ensuring compliance with the applicable rules and regulations

• Assist with the data entry and data extraction for budget journals and reports. This includes checking the accuracy of the calculations, chartfields, codings etc and organizing the data
• Assist with verification of the supporting documents in preparation of the budget journals and reports.

2. Assist the implementation of effective financial closing and reporting

• Assist with the data entry of journals, monthly financial reports and annual financial statements
• Assist with the verification of the information extracted from the donor agreements into the Donor Agreement Summary in terms of payment schedules, milestones and reporting requirements
• Assist with the monthly extraction of data for reconciliation and schedules
• Assist with the compilation of supporting information required to respond to audit findings and recommendations

3. Assist knowledge building by compiling the knowledge sharing of lessons learnt and application of best practices in Finance.

• Assist with the compilation of best practices that could be used as a guide
• Provide administrative office support services to help ensure the smooth functioning of the Finance Unit

4. Perform any other duties as may be assigned.

Key Performance Indicators

• Timely, accurate and complete recording of transactions
• Timely and high quality of reports and schedules
• Prompt and effective resolution to institutes\xe2\x80\x99 queries

Competencies Values:

• Inclusion \xe2\x80\x94 take action to create an environment of dignity and respect for all, regardless of age, culture, disability, ethnicity, gender, gender identity, gender expression, geography, grade, language, nationality, racial identity, religion, sex, sex characteristics, sexual orientation, social origin or any other aspect of identity
• Integrity \xe2\x80\x94 act ethically, demonstrating the standards of conduct of the United Nations and taking prompt action in case of witnessing unprofessional or unethical behaviour, or any other breach of UN standards
• Humility \xe2\x80\x94 demonstrate self-awareness and willingness to learn from others
• Humanity \xe2\x80\x94 act according to the purposes of the United Nations: peace, dignity and equality on a healthy planet

Behaviours:

• Connect and collaborate \xe2\x80\x94 build positive relationships with others to advance the work of the United Nations and work coherently as One UN
• Analyse and plan \xe2\x80\x94 seek out and use data from a wide range of sources to understand problems, inform decision-making, propose evidence-based solutions and plan action
• Deliver results with positive impact \xe2\x80\x94 hold oneself and others accountable for delivering results and making a positive difference to the people and causes that the United Nations serves
• Learn and develop \xe2\x80\x94 pursue own learning and development and contribute to the learning and development of others
• Adapt and innovate \xe2\x80\x94 demonstrate flexibility, agility and the ability to think and act in novel ways

Qualifications

Education and certification:

• Diploma or degree in Accountancy, Business Administration, Business Studies or related field.

Experience:

• At least 2 years of relevant working experience for diploma holders; Fresh graduates are encouraged to apply.
• Proficient in Microsoft Office with good Excel spreadsheet skills

Desirable skills

• Result-oriented, self-motivated and \xe2\x80\x9chands-on\xe2\x80\x9d with the ability to prioritize work and multi-task

Language Requirements:

• Fluency in both oral and written English is required

Remuneration

The successful candidate will be employed under an national PSA contract. UNU offers an attractive compensation package including an annual net salary in the range of MYR 41,398 - MYR 52,438 commensurate with the experience and qualifications of the candidate. Benefits include 30 days annual leave and a health insurance scheme.
UNU is not liable for any taxes that may be levied on the remuneration you receive under this contract. Payment of any such taxes remains the sole responsibility of PSA holders.

Duration of contract

The duration of the initial contract is 1 year. This is Personnel Service Agreement (PSA) contract with UNU, with the possibility for renewal subject to requirements and satisfactory work performance. The combined duration on a PSA contract with UNU may not exceed six (6) years. The mandatory age of retirement for PSA holders is 65 years.

Expected start date:

Immediately

How to Apply:

To apply to UNU, you will not need an account. Instead, we ask that you:

• Apply via the apply link;
• fill out the UNU P11 form (please avoid using similar forms provided by other United Nations organisations);
• provide a motivation statement (in the P11 form); and
• answer a few questions that are tailored to the position.

You may wish to refer to the UN Values and Behaviours Framework for more information.

Application Deadline

25 April 2023

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview, background checks and references.

Special Notice

National PSA only: UNU does not sponsor a working visa for this position. PSA holders do no hold international civil servant status nor are they considered a \xe2\x80\x9cstaff member\xe2\x80\x9d as defined in the UN Staff Rules and Regulations. UNU is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities to apply and become part of the organization. Applications from developing countries, and from women are strongly encouraged. Eligible internal applicants are also encouraged to apply. UNU has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNU, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.

Information about UNU rosters

UNU reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNU.
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