Job Description

Armstrong Technology Sdn Bhd

Location: Kawasan Perindustrian Bukit Minyak, 14100 Bukit Mertajam, Pulau Pinang

We are looking for a dynamic and creative person to join our team.

Summary of the role:

This role is responsible for handling the duties of accounts payables included supplier's invoices, expenses claim, payment processing.

You will play an important role in:-

1. Invoice Processing
Perform 3-way matching of invoices with Purchase Orders (PO) and Goods Receipt Notes (GRN).
Handle invoices without PO through manual vouching, ensuring all required approvals are obtained.
Ensure invoices are processed in compliance with company policies, accounting standards, and tax regulations.
Liaise with relevant departments to resolve discrepancies and ensure timely clearance of vouchers payable.

2. Payment Processing
Prepare and verify Payment Vouchers (PV) for supplier payments.
Upload payments to the online banking platform for Telegraphic Transfer (TT) / Interbank Giro (IBG).
Ensure proper scanning and submission of invoices with supporting documents for HQ approval.
Maintain and update the cash book for all payment transactions.
Send remittance advices to suppliers and notify requestors upon completion of payments.

3. Advance Payment Management
Monitor and track advance payments to suppliers.
Reapply advance payments to invoices once GRN is completed.
Follow up with departments to ensure timely clearance of advance balances.

4. Monthly Closing & Reporting
Generate and reconcile Accounts Payable Aging Report with the General Ledger.
Perform revaluation of foreign currency balances at month-end.
Carry out intercompany and supplier reconciliations against Statements of Account (SOA).
Maintain schedules for vouchers payable and vendor prepayments for reporting purposes.

5. Continuous Improvement
Support process improvement initiatives to enhance efficiency, accuracy, and compliance in AP processes.
Ensure proper documentation and filing for audit readiness.
Assist in internal and external audit requirements related to AP.

To be successful in this role, you will need to have:-

Qualification:
Bachelor's Degree in Accounting / Finance
Minimum 2 years of relevant working experience, preferably in a manufacturing environment.
Hands-on experience with ERP systems (SAP, Oracle, or equivalent).
Strong knowledge of accounting principles, AP processes, and compliance requirements.

Competencies
Invoice & Payment Management
Regulatory & Tax Compliance
Accuracy & Process Control
Creditors & Aging Management
Reconciliation Expertise

Job Type: Full-time

Application Question(s):

How long is your serving notice? What is your current salary? What is your expected salary?
Experience:

Accounts payable: 2 years (Required)
Work Location: In person