Job Description

Job Responsibilities

Invoicing & Billing:

Issue invoices and proforma invoices to parents. Generate and send statements of account; follow up on payments.

Payment Processing:

Monitor bank payments and issue official receipts via SQL. Arrange cash or cheque banking every Friday or before long weekends.

Payment Reminders & Follow-up:

Issue reminder letters to parents with outstanding payments. Send monthly bills for after-school programs, late pick-up charges, Mandarin/English enhancement classes. Follow up on pending payments with reminders.

Installment Plans:

Arrange installment payment plans with parents. Schedule appointments for parents to complete installment plan forms. Conduct installment plan meetings during Term 1 (Nov-Dec) and Term 2 (May-June).

Parent & Principal Meetings:

Arrange meetings between parents and the Principal for various matters.

Fee Collection Timing:

School fees, insurance, security deposits collected: Term 1 (Nov-Mar) Term 2 (May-Aug) Upon new student enrollment Application and registration fees collected upon new student enrollment. Year 6 checkpoint exam fee collected annually (July or August).

Special Payments & Activities:

Field trips and educational trips fees collected as needed. Facilities rental and security deposits (e.g., cafe, futsal court) processed as applicable. Payments for lost locker keys, staff company T-shirts, student/guardian visas, student graduation, concerts, and events like cross country runs handled as they arise.

Communication & Coordination:

Send monthly payment lists to academic and admin teams. Inform academic team about any changes in Mandarin/English enhancement classes (withdrawals, new joiners). Reply to all email, phone, or walk-in enquiries related to payments.

Job Requirements

Minimum diploma or bachelor's degree in Business Administration, Accounting, Finance, or related field. At least 2 years prior experience in accounts receivable, billing, or school administration is preferred. Experience with SQL is a plus. Strong computer skills including Microsoft Office (Excel, Word, Outlook). Strong attention to detail and accuracy in issuing invoices, receipts, and statements.
Job Types: Full-time, Contract
Contract length: 12 months

Pay: RM2,000.00 - RM2,500.00 per month

Benefits:

Health insurance
Work Location: In person