Job Description

Key Responsibilities:

1.

Invoice Processing:

o Review and verify invoices and payment requests for accuracy and completeness.

o Ensure that all invoices are recoded correctly and match with purchase orders and good receiving notes.

o Process a high volume of invoices for multiple vendors and ensure timely payments.

2.

Payment Management:

o Schedule and prepare payment runs (including checks and online transfers).

o Ensure that payments are made according to vendor terms and company policies.

o Maintain records of payments, ensure timely reconciliations, and resolve any payment discrepancies.

3.

Vendor Relationship Management:

o Serve as the primary point of contact for vendors regarding payment status, inquiries, and disputes.

o Reconcile vendor statements, research discrepancies, and coordinate resolution.

o Maintain accurate vendor records and ensure compliance with legal requirements.

4.

Internal Collaboration:

o Work closely with merchandising, finance, and other departments to resolve any discrepancies between purchase orders, invoices, and payments.

o Collaborate with the finance team during month-end and year-end close processes to ensure all accounts payable data is accurate and up to date.

o Assist in preparing financial reports related to accounts payable as needed.

5.

Compliance and Reporting:

o Ensure compliance with company policies, legal regulations, and internal controls in all accounts payable processes.

o Ensure timely and accurate implementation and compliance with e-Invoicing requirements in accordance with LHDN guidelines.

o Support internal and external audits by providing necessary documentation and reports.

o Prepare periodic accounts payable aging reports and other management reports as required.

6.

System and Process Improvements:

o Utilize ERP systems to manage accounts payable processes.

o Identify opportunities to streamline processes and enhance efficiency through automation or improved workflows.

o Stay updated with industry trends and best practices in accounts payable management.

Requirements:

Bachelor's degree in Accounting, Finance, Business Administration, or a related field.

Minimum 2 years of experience in accounts payable or a similar finance role.

Proficiency in MS Office (especially Excel).

Strong analytical skills and attention to detail.

Ability to manage multiple tasks and prioritize work in a fast-paced environment.

Knowledge of accounting principles and regulations related to accounts payable.

Detail-oriented and organized and possess excellent problem-solving skills.

Strong interpersonal skills and ability to work with cross-functional teams.

Ability to work under tight deadlines with high levels of accuracy.

Strong vendor negotiation and relationship management skills.

Job Types: Full-time, Permanent

Pay: RM2,000.00 - RM2,300.00 per month

Benefits:

Health insurance Maternity leave Opportunities for promotion Professional development
Work Location: In person