Job Description

:The post holder will be responsible for the support of the implementation of e-invoicing of Heriot Watt University Malaysia. The post holder may also expected to support daily operations of the accounts receivable inclusive students billings, assist collections, record collections, processing student refunds, receipts application on timely, accurate and completeness manner to ensure compliance with the University's policies, statutory requirements, approved accounting standards. This post will report to the Manager - Accounts Receivable.Applicants are required to be available especially during the final week of the month and beginning of the month.Key Duties and Responsibilities * Support the accounts receivable (AR) team and ensuring accounting records and systems comply with the University's policies, approved accounting standards, tax requirements and any other related statutory.

• Preparation of the upload file & any of e-invoices related matters (invoice, credit note, debit note & self-billing) from Oracle Fusion to IRB portal as well as any accounting adjustment within the e-invoicing scope via HWUM e-invoicing middleware.
• To assist on other e-invoicing tasks as and when needed arise.
• To assist on manual creation of statement of accounts.
• Provide assistance with the manual downloading and emailing of invoices and credit memos to students upon request.
• Provide assistance with the manual matching of receipts and credit memos to invoices for the correction of abatement distribution errors.
• To carry out any other duties as and when requested by the Accounts Receivable Manager.

All HWUM staff endeavours will embody our shared values of: Inspire, Collaborate, Belong, and Celebrate.Please note that this job description is not exhaustive, and the role holder may be required to undertake other relevant duties commensurate with the grading of the post and its general responsibilities. Activities may be subject to amendment over time as the role develops and/or priorities and requirements evolve.Person SpecificationEducation & QualificationsEssential:

• Diploma or degree in any relevant field

Desirable:

• Diploma or degree or a professional certificate or equivalent in Accounting/Finance/Business are highly desirable

ExperienceEssential:

• Minimum 1 year of relevant working experience

Desirable:

• Have experience working in Finance department capacity

Competencies, Skills & KnowledgeEssential:

• Excellent written and verbal communication skills in English.
• Computer literate good knowledge of Microsoft Office

Desirable:

• Have sounds knowledge of accounting concept and reporting experience.
• Well versed with Microsoft Office applications especially proficient in MS Excel formulas. (Vlookup, Xlookup, Pivot Table & Chart, Data Manipulation & Cleansing (Filtering and Duplicate)

Special Factors (if applicable)Essential:

• Priority will be given to those able to commit during the final week of the month and beginning of the month.

Desirable

• Knowledge of Oracle ERP Cloud are highly desirable.

Essential Criteria - these are attributes without which a candidate would not be able to undertake the full remit of the role. Applicants who do not clearly demonstrate in their application that they possess the essential requirements will normally be eliminated at the short listing stage.Desirable Criteria - these are attributes which would be useful for the candidate to hold. When shortlisting, these criteria will be considered when more than one applicant meets the essential criteria.Application ProcessApplications should be submitted to Careers system.Applications must be submitted by 31 December 2024. If you are not contacted by the selection committee by 20 January 2025 then please assume that on this occasion your application has been unsuccessful.The University is committed to equality of opportunity.

Heriot-Watt University