Job Description

Job title: GBS (Global Business Services) People Services Time to Payroll Senior Specialist - Japan

• Location: Kuala Lumpur, Malaysia.
• Flexible working: 60% home 40 % office
• Job type: Permanent full-time

About the job

Our Team:

At Sanofi CHC, we have one shared mission\xe2\x80\x93 we work passionately, every day, to \xe2\x80\x98serve healthier, fuller lives\xe2\x80\x99 now and for the generations to come. Everything we do is centred around people \xe2\x80\x93 our consumers, our customers, healthcare professionals, and our employees \xe2\x80\x93 across the world.

We are on an exciting journey as we have created a fully standalone CHC Business Unit (separating the Business Unit from our Pharma company heritage, processes etc), to create an agile, consumer-centric and responsive organization to deliver our ambition: to become the best Fast Moving Consumer Health (FMCH) company In & For the world.

In October 2020, Global Business Services (GBS) was established as a new transversal, multi-disciplinary function. GBS is managing global end-to-end (E2E) processes, ensuring efficiency and effectiveness by using innovative solutions while simplifying and harmonizing the E2E process delivery.

In 2022, Sanofi board confirmed the need of establishing an autonomous GBS organization by extending to a new Service Line: PEOPLES SERVICES (PPL).

Therefore, GBS PEOPLES SERVICES Regional Head is looking for GBS, People Services Time to Payroll Senior Specialist - Japan, Consumer Healthcare\xe2\x80\x8b. For PEOPLES SERVICES, GBS will be covering the following areas of the process:

Handle day to day benefits, time and payroll payroll activities

Manage Business Process Outsourcing (BPO) vendor(s) when relevant

Address operational issues with stakeholders

Support employees queries

Transversal: reporting, compliance, continuous improvement

The Time to Payroll Specialist reports to the SBS PEOPLES SERVICES Cluster or Country Head. The position will work closely with the Employee and External Life Cycle Specialists and also HR, Legal, Compliance, Digital, third party providers.

We have junior to senior opportunities within our growing team.

About you

Main responsibilities

During the first months of the HR Services team creation, the Time to Payroll Specialist will support the knowledge transfer and system testing activities from Sanofi teams. This will include documentation and work shadowing.

Once live for a given country/region, the following details activities will be the main activities of the role, but special projects can be added regularly based upon the evolving priorities of GBS:

Benefits activities: Based on local benefits policy, manage activities related to health and life insurance, company card or car, loans, sport or cultural support, shares\xe2\x80\xa6

Time activities: control time off & time tracking data and share with payroll, prepare local reporting, ensure compliance

Payroll activities: gather all payroll input (some are interfaced, some needs to be collected), control payroll calculation results, get payroll approval from manager, store evidences, prepare post payroll reports, manage statutory bodies, manage internal and external audit, work closely with accounting and treasury departments. In case the payroll is partially outsourced, coordinate the payroll activities with the vendor.

Employee Queries: assist employees on any questions related to benefits, time and payroll. You will also provide certificates, support terminated employees if needed\xe2\x80\xa6

Transversal

You will closely work with Employee and External Life Cycle Specialists applying our global Core Model

The Time to Payroll Specialist will actively contribute to a great Employee Experience: assist candidates and employees with all the available self-services, assist managers and HR partners in their day to day administrative tasks

The Time to Payroll Specialist shall contribute to our Continuous Improvement process by providing feedback on known issues, propose ideas, take initiatives, share best practices

The HR Services team is also impacted by business initiatives such as new merger or acquisition, divestiture, new technology, outsourcing projects\xe2\x80\xa6

About you

Experience:

Experience in Human Resources or customer service or care experience within a shared service environment

Experience with multicultural organization

Experience with transformation projects (technical and/or functional)

Experience with case management application(s)

Soft skills:

Self-organization skills, prioritizes effectively

Strong communication and customer services skills

Capable of handling difficult situations by demonstrating professionalism and confidentiality

Ability to work with a team to create effective strategies and meet team goals

Customer oriented mindset

Technical skills:

General knowledge of Human Resources policies and procedures

Previous experience with Workday or similar Global HR systems

Education:

BA/ BSc or Equivalent in HR or related discipline

Languages:

Excellent written and verbal communication skills in English

Japanese is mandatory

Sanofi Behaviors and Skills

This position is required to demonstrate behaviors such as Stretch, Put the interest of the organization, Act in the interest of our patients and customers and Take Action. During the interview we will also be asking for examples of skills such as Strategic Thinking, Result Orientation, People Leadership (if applicable), Relationship and Influence.

Pursue progress, discover extraordinary

Better is out there. Better medications, better outcomes, better science. But progress doesn\xe2\x80\x99t happen without people \xe2\x80\x93 people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. So, let\xe2\x80\x99s be those people.

At Sanofi, we provide equal opportunities to all regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity.

Watch our and check out our Diversity Equity and Inclusion actions at !

At Sanofi diversity and inclusion is foundational to how we operate and embedded in our Core Values. We recognize to truly tap into the richness diversity brings we must lead with inclusion and have a workplace where those differences can thrive and be leveraged to empower the lives of our colleagues, patients and customers. We respect and celebrate the diversity of our people, their backgrounds and experiences and provide equal opportunity for all.

Sanofi