Job Description

HR Responsibilities:

1.

Recruitment and Onboarding:

Assist in the recruitment process, including job postings, resume screening, and scheduling interviews. Conduct new employee orientations and facilitate the onboarding process. Prepare and process employment contracts and offer letters. Handle resigned employee exit process.
2.

Employee Relations:

Address employee queries and concerns. Assist in the resolution of employee conflicts and grievances. Promote a positive work environment and company culture (festival/ birthday celebration)
3.

Performance Management:

Assist in the implementation of performance appraisal systems. Track and document employee performance and development. Coordinate training and development programs.
4.

HR Administration:

Maintain and update employee records and HR databases. Ensure compliance with labour laws and regulations. Handle employee benefits administration and others HR related documentation.
5.

Payroll Management:

Prepare and process employee payroll & statutory contribution in a timely and accurate manner. Handle payroll-related inquiries and resolve discrepancies.

Accounts Responsibilities:

1. Assist Director in monitor, update actual and forecast cashflow.

2. Assist Director in monitor, update project expenses through data entry of timesheets, project costing etc.

3. Maintain accurate financial records and ensure proper documentation.

4. Prepare and process monthly invoices to client, bills, receipts, claims and payments.

5. Reconcile bank statements and manage petty cash accounts.

6. Manage accounts payable and receivable (monthly project schedule claim)

7. Ensure timely collection of receivables and payment of payables.

8. Check and verify and process all the staff claim.

9. Communicate with clients and vendors regarding financial transactions

Admin Responsibilities:

1.

Office & Facilities Management:

Upkeep the cleanliness & tidiness of the office to ensure a good working environment. Manage office supplies inventory and place orders when necessary. Coordinate maintenance and repairs of office facilities, office equipment and email management. Manage the car park, door access, security, postage, courier, mailbox etc. matters
2.

Administrative Support:

Provide administrative support and coordination work to the management team. Handle correspondence, phone calls, and emails, attend to incoming visitor and guest Handle all legislation matter, such as business license renewal, MPKL related matter and etc.
3.

Document Management:

Maintain and update company databases, password and records. Ensure proper filing and storage of important documents. Handle confidential and sensitive information with discretion.

Job Requirement:

Possess at least Diploma in Human Resources or any equivalent. Preferable with 2 years in similar field. Able to converse in verbal and written Mandarin, English and Bahasa Malaysia. Good team player with strong commitment and self-motivated. Good communication, interpersonal skills.
Job Types: Full-time, Permanent

Pay: RM3,300.00 - RM4,000.00 per month

Benefits:

Maternity leave Opportunities for promotion Parental leave
Ability to commute/relocate:

Kuala Lumpur: Reliably commute or planning to relocate before starting work (Preferred)
Work Location: In person