Job Description

Job Location: Senai, Johor, Malaysia

Summary:

Under the guidance of the Sr HRBP and HR Generalist, the HR & Admin Assistant will provide the overall HR functional administrative support and assistance to the Sr HRBP and HR Generalist for the Hershey Malaysia Plant executing employees well-being programs, raise purchase requisition on HR related matters, cafeteria, transport, locker, uniform management, to attend employees request pertaining to HR related matters.

Responsibilities:

• File the documents and maintain the record keeping of all documents (Performance Appraisal, Employee Confirmation, Medical Certificate, Disciplinary Action)
• Ensure the filing system is accurate and easy to refer
• Prepare and issue Birthday Voucher
• Support administration works that assigned by the HR Generalist
• To support the sports & recreation activities, to organize festive celebration, annual dinner or family day, to attend to employees inquiries on HR policies & procedures, to coordinate employee pulse survey and MVOH, to set-up town hall meeting and monthly employees shopfloor communication meeting
• To maintain the overall housekeeping of the HR department at all time
• Process and submit the purchase request for HR department in the SAP system
• To regularly maintain the housekeeping the stationery store and uniform & PPE store
• To manage the stationery request and issuance to requestors
• Courier Service - Handling of incoming and outgoing courier letter/documents
• Lobby Glass Cabinet - To ensure the cleanliness and properly arrange
• Pantry Stock - To check pantry stock and refill when there is any shortage on daily basis
• Company events & Chocolate distribution
• Canteen Chocolate chiller - To regularly top-up chocolates in the chiller at the canteen

• Minimum Secondary school certificate SPM/Diploma in Business Administration / Human Resource or its equivalent education or experience
• Able to converse and write in English / Bahasa Melayu
• Minimum 1 year experience in relevant job scope such as admin support
• Related working experience in a manufacturing environment.

The Hershey Company