Job Description

Job description:
Responsibilities: HR Functional Administrative
1) Transportation Management

• Monitor and implement transport management & billing process

• Liaise with Operation Team & transporter for transport daily arrangement, overtime or any Hershey event

• To handle employee grievance on transportation issue

2) Canteen Management

• To manage the plant canteen facility

• To provide headcount to canteen vendor for daily operation, weekends and during overtime

• To update canteen vendor documentation (monthly work permit & typhoid record)

• To ensure hygience and cleanliness of cafeteria and its compliance with the local health department requirements.

• To act as canteen committee and conduct monthly audit

• To incharge employee fingerprint registration for meal subsidy, billing and maintenance

3) Uniform & PPE Inventory

• Managing employee uniform and PPE for new hire and Hershey employees

• To work with uniform vendor on the stock up for employee uniform

• To ensure PPE is in stock - safety shoes, earplug, bump cap, recycle, TA store, HIBE Stocks

4) Locker Management

• To oversee and manage employee locker, Flexi locker - locker no., keys, repair, audit, key missing etc

• To work with cleaning vendor for employee food locker cleanliness and maintenance

5) Employee Engagement & Relations

• To support the sports & recreation activities, to organize festive celebration, annual dinner or family day, to attend to employees inquiries on HR policies & procedures, to coordinate employee pulse survey and MVOH, to set-up town hall meeting and monthly employees shopfloor communication meeting.

6) Admin

• Handling stationeries order & collection, stock records.

• Document Pigeon-hole - To segregate the incoming letters

• Courier Service - Handling of incoming and outgoing courier letter/documents

• Lobby Glass Cabinet - To ensure the cleanliness and properly arrange

• Pantry Stock - To check pantry storck and refill when there is any shortage on daily basis

• Co. Events & Chocolate distribution

• Canteen Choc Vending Machine - To top up choc at vending machine

7) Recruitment & Onboarding

• To provide assistance in driving recruitment activities or programs, to conduct HR orientation for new employees.

• To ensure provide all the PPE & uniforms for the new hires.

Qualification:

• Diploma in Business Administration / Human Resource or its equivalent education or experience

• Minimum 3-5 years of experience in HR generalist role

• Related working experience in a manufacturing environment.

Skills Required