Job Description

Job Overview:

We are looking for a proactive and detail-oriented Shared Service to support day-to-day office operations and ensure smooth administrative functions across the company. This role involves managing travel arrangements, maintaining office supplies and facilities, supporting staff welfare activities, and handling internal communications and documentation. The ideal candidate is highly organized, able to manage multiple tasks efficiently, and possesses strong communication skills.

Key Responsibilities:

Manage business trip for employees including flight/travel bookings, accommodation and related services. Manage renewal of business related licenses and agreements. Manage and coordinate office housekeeping, maintenance and repairs. Keep office supplies well-stocked, prevent loss, and check key items regularly Assist in coordinating and facilitating onboarding and induction processes for new hires. Support staff welfare initiatives by assisting in planning and coordinating engagement activities and internal events. Arrange courier services and manage internal dispatch Handle incoming and outgoing communications, including emails, phone calls, and mail. Organizing company events, meetings, or training sessions. Organize and maintain files and records, both electronic and physical in accordance with the company's SOP. Preparing regular periodic scheduled reports. Monitor company cars maintenance, insurance and its related services. Provide general administrative support to the team as needed.

Qualifications:

Proven experience in a administrative role Proficient in MS Office (Word, Excel, Powerpoint) and other relevant software. Excellent written and verbal communication skills. Strong organizational and time-management skills. Ability to work independently and as part of a team. High level of discretion and confidentiality.
Job Types: Full-time, Fresh graduate

Pay: RM2,500.00 - RM3,500.00 per month

Benefits:

Dental insurance Health insurance Meal provided Professional development Vision insurance
Work Location: In person