Job Description

Position: HR & Administrative Associate

Location:

Kota Kinabalu, Sabah

Headcount(s):

1

Employment Type:

12-Months Contract (subject to renewal OR permanent placement based on performance)

Note: This position is open to Sabahan Nationals/Citizens only.

Job Summary

We are seeking a highly organized and detail-oriented HR & Administrative Associate with experience in HR, Administrative, Payroll, Immigration and liaising for government bodies registration. The successful candidate will be responsible for assisting our team in Kuching, Sarawak in any administrative duties related to statutory regulations, document collection and ensuring smooth office operations.

Fresh graduates or entry-level candidates who are eager to learn and grow in HR and Administration are strongly encouraged and welcome to apply.

Added Advantage:

Candidates with prior experience--even through internships in drafting documentation, case management, compliance support, or administrative tasks in

Company Secretarial & Corporate Services Firms

,

Professional Services & Business Consulting Firms

,

Legal & Law Firms

,

Accounting, Auditing & Tax Advisory Firms

, or

Corporate Compliance, Immigration & Licensing Advisory Firms

will have an added advantage and are strongly encouraged to apply.

Key Role & Responsibilities

Work closely and assist our team and seniors with HR-related tasks, including payroll processing, maintaining employee records and benefits administration.

Support immigration and business compliance related matters, including accurate documentation and coordination.

Work closely with head office and teams in Sarawak and provide timely updates.

Liaise with relevant government authorities for registration, licensing, permit and statutory and compliance matters.

Ensure timely preparation, submission and secure filing of all required documentation to comply with applicable regulatory and statutory requirements.

Collect, verify and file essential documents while ensuring a high standard of confidentiality and accuracy.

Support general office operations including managing supplies and coordinating daily administrative tasks.

Maintain clear and prompt communication with internal teams, clients and external stakeholders.

Requirements

Minimum a Diploma or a Degree in Human Resource (HR), Business Administration, or any related field.

Minimum 1 year of experience in Immigration, Business licensing & compliance, -Administration, HR, or any related fields.

Strong knowledge of statutory/regulatory compliance and administrative processes in Malaysia.

Strong attention to detail with excellent document management and data entry skills.

Excellent communication and interpersonal skills.

Proficient in both spoken and written English & Malay Language. Proficiency in other languages are an added advantage.

Able to work independently and collaboratively within a team, demonstrating a proactive and solution-driven approach.

Maintain a high standard of professionalism and customer service when interacting with clients and stakeholders.

Experience in Sarawak & Sabah Immigration procedures and processes

Meticulous in document preparation and data management, with excellent problem-solving skills.

Must be proactive, possess strong time management skills and the have the ability to efficiently handle multiple tasks simultaneously in a fast-paced environment.

Business licensing

experience is

not mandatory but an added advantage

.

Proficient in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint, etc) and SharePoint.

Familiarity with data-entry systems and database management.

Working Arrangements

Location:

Office-based in Kuching, Sarawak

Work Schedule

: Monday to Friday, 8:00 AM to 5:00 PM

Job Benefits

Tea, coffee and snacks provided.

Outpatient medical claim.

12 days of annual leave (AL).

14 days of medical leave (MC).

Career advancement opportunities and learning opportunities

Be part of a supportive and collaborative team environment

Salary Range

: RM 1,800 to RM 2,500 per month

How to Apply:

If you believe you have the right experience and skills to excel in this role, we would love to hear from you!

Please send your latest updated CV or resume to careers@terra.my

Subject Line:

Application - HR & Administrative Associate (Kuching)

Additional Application Instructions:

Recent passport-sized photograph is mandatory

Attach all relevant academic certificates, professional qualifications, and transcripts to your application

Job Types: Full-time, Contract, Fresh graduate
Contract length: 12 months

Pay: RM1,800.00 - RM2,500.00 per month

Benefits:

Health insurance Opportunities for promotion Professional development
Schedule:

Day shift Monday to Friday
Ability to commute/relocate:

Kota Kinabalu: Reliably commute or planning to relocate before starting work (Preferred)
Application Question(s):

Are you able start immediately? IF Not - How long is your notice period? How many annual leave balances do you have left? (to reduce your notice period?) What is your expected negotiable salary amount/range for this position? What is your last drawn salary amount? How many years of total working experience do you have in HR, Administration, Immigration, Business Licensing, or related fields?
? None
? < 1 year
? 1-2 years
? 3-5 years
? 5+ years

Have you worked in roles involving immigration procedures or business licensing in Malaysia?
? Yes
? No
? If Yes, please briefly describe your role.

Have you previously handled statutory registration or liaising with government agencies (e.g., JTK, SOCSO, LHDN, SSM)?
? Yes
? No

Have you used Microsoft SharePoint or similar document management systems?
? Yes
? No

Which of the following are you proficient in? (Check all that apply)
? Microsoft Outlook
? Microsoft Word
? Microsoft Excel
? Microsoft PowerPoint
? Google Workspace
? SharePoint
? Document Filing Systems
? Payroll Software (Please specify): __

__

_

How would you rate your English and Malay language proficiency?
English (Spoken): ? Basic ? Intermediate ? Advanced

English (Written): ? Basic ? Intermediate ? Advanced

Malay (Spoken): ? Basic ? Intermediate ? Advanced

Malay (Written): ? Basic ? Intermediate ? Advanced

Other Languages Spoken (if any): __

__

_

Do you have your own transport with a valid driving license? ( Car or Motorbike) Are you open to a 12-month contract with potential for renewal? Are you a Sabahan National/Citizen? (As required for this role) Are you familiar with Peninsular (West) and/or Sarawak and/or Sabah immigration procedures?
? Yes
? No
If YES, please briefly describe your experience and knowledge:

Willingness to travel:

25% (Preferred)
Work Location: In person