Job Description

Position: HR Assistant

Tenure: 6 Months contract renewable basis and converted to permanent depending on the management approval

Salary: RM 4,300 to RM 4,800

Location: Putrajaya

Working Hours: 8.5 Hours/5days (2days WFO)

Job Responsibilities

Support to contract administration for affiliate workforce

Support monitoring and filing of consultant and PSA contracts.

Update regularly the tracking system to be set up to ensure proper filing of Consultant Contracts and to follow up amendments of the contracts.

Follow up on CTC payments: solicitating required documentation, creating payment requests in ERP system.

Create e-requisitions and submit contract to PO creation and follow up payments.

Health insurance administration

Administration of short term (fellows, guest participant, Board Members, scientific visitors) enrolment in health insurance.

Coordinating and monitoring the disbursement and payments of quarterly invoices from insurer to UNU institutes.

Verifying member enrolment upon hire and contract extensions.

Other insurance related operations when necessary.

Recruitment support

Support advertisement of vacancy announcements.

Monitoring and support to UNU institutes and office in managing recruitment slots in the recruitment system.

Monitoring and Reporting Support

Support monitoring and filing of UN mandatory courses certificates in the General Directory.

Create end of year learning compliance report.

Support end of year reporting exercise.

Generate a variety of reports on a monthly and yearly basis, e.g. gender parity and CEB reports.

Support in analysing HR data to help inform decision making on HR processes and strategies.

Any other tasks as requested by the Supervisor.

Operational Support

Assist documents management and proper records retention project.

Provide administrative support to processing and facilitating proper documentation management.

Perform other duties as assigned by the Chief of Human Resources.

Job Requirements

Minimum Diploma qualification related to the field

University studies in HR, Business or Public Administration would be desirable, but is not a requirement.

3 years of relevant HR/Administrative experience is required at the national or international level.

Experience in the usage of computers and office software packages (ERP system, MS Word, Excel, etc.) is required.

Working knowledge of English and Bahasa Malaysia.

Sub Specialization : Human Resource;HR Generalist
Type of Employment : Contract
Minimum Experience : 3 Years
Work Location : Putrajaya