Job Description

HR Assistant - Job Responsibilities

The HR Assistant will support the full spectrum of HR operations and administrative functions. Responsibilities include, but are not limited to:

1. Recruitment & Onboarding

Assist in job posting, screening of resumes, arranging interviews, and coordinating with candidates. Prepare onboarding documents, collect staff information, and support the orientation process. Ensure new employee files and HRIS records are accurately updated.

2. HR Administration & Documentation

Maintain employee personal files, HR documents, and update records in the HR system. Prepare HR letters such as confirmation letters, transfer letters, and other administrative notices. Support attendance tracking, leave records, and update HR-related spreadsheets.

3. Payroll & Allowance Support

Assist in preparing monthly payroll inputs (attendance, overtime, allowances, claims). Check timesheets, verify attendance discrepancies, and follow up with employees. Ensure timely submission of HR documents for payroll processing.

4. Employee Relations & Engagement

Handle basic employee inquiries regarding HR policies, leave, attendance, and procedures. Support HR in employee engagement activities, welfare programs, and company events. Assist in coordinating disciplinary documentation and scheduling meetings when needed.

5. Training & Development Support

Assist in scheduling training sessions and preparing training materials. Track training attendance, update training records, and assist with HRDC documentation. Follow up with employees on training feedback and evaluation forms.

6. Hostel / Accommodation & Foreign Worker Support (If applicable)

Support in coordinating hostel assignments and maintaining occupancy lists. Assist with foreign worker documentation, permit renewals, and basic record-keeping.

7. General HR Operations

Provide administrative support to the HR team in daily operational matters. Handle HR filing, correspondence, document scanning, and general clerical tasks. Ensure confidentiality, accuracy, and consistency in all HR-related matters.

Job Requirements

Minimum

Diploma in Human Resource Management

, Business Administration, or related field. Preferably

1-2 years of experience

in HR; fresh graduates with internship experience are encouraged to apply. Basic understanding of Malaysian Employment Act and HR practices is an added advantage. Proficient in Microsoft Office (Word, Excel, PowerPoint). Strong attention to detail, organized, and able to handle confidential information. Good communication skills, both written and verbal. Positive attitude, proactive, and able to support multiple HR tasks in a fast-paced environment. Willing to learn, adaptable, and able to work independently with minimal supervision.
Job Types: Full-time, Permanent

Pay: RM2,500.00 - RM3,200.00 per month

Benefits:

Additional leave Dental insurance Free parking Maternity leave Opportunities for promotion Professional development
Ability to commute/relocate:

Subang Jaya: Reliably commute or planning to relocate before starting work (Preferred)
Experience:

Human resources: 1 year (Preferred)
Location:

Subang Jaya (Preferred)
Work Location: In person