Job Description

Req ID: 129823
Remote Position: No
Region: Asia
Country: Malaysia
State/Province: Johor
City: Senai
General Overview
Functional Area: HRM - Human Resources
Career Stream: HRM - Human Resources
Role: Associate
Job Title: HR Associate
Job Code: ASS-HRM
Band: Level 06
Direct/Indirect Indicator: Indirect
Summary
We are looking for a motivated and meticulous HR fresh graduate to join our team for a contract position. This is an excellent opportunity to gain hands-on experience in a corporate HR environment. Your primary responsibility will be to support the final stage of our hiring process by ensuring all employment offer letters are officially processed. This position is for an initial 3-month contract, with a strong possibility of extension for another 3 months based on business needs. For an outstanding candidate, this role may convert to a permanent position after 6 months, should a vacancy arise.
Detailed Description
Performs tasks such as, but not limited to, the following:

• Accurately and promptly process the stamping of all employment contracts (full-time, part-time, fixed-term, short-term, local, and foreign employees).
• Rigorously monitor and ensure all employment contracts are stamped within 30 days of signing, including backlog employment contracts, to comply with LHDN regulations.
• Verify that all necessary signatures, details, and the required Stamp Duty Fee payment are completed before stamping.
• Maintain meticulous records of all stamped documents, their signing dates, and stamping dates for audit purposes.
• Prepare and organise stamped documents for secure filing and smooth employee onboarding processes.
• Handle highly confidential employee and company information with the utmost discretion and professionalism.
• Collaborate closely with the HR team to ensure seamless integration of the stamping process into the overall HR workflow.
• Provide general administrative support to the HR department as needed.

Knowledge/Skills/Competencies

• Exceptional attention to detail and accuracy are paramount for compliance.
• Strong organisational and time-management skills, with the ability to meet strict deadlines.
• A proactive attitude and a strong willingness to learn and adapt to new regulatory requirements.
• Proven trustworthiness and ability to handle sensitive legal documents with integrity.

Physical Demands

• Duties of this position are performed in a normal office environment.
• Duties may require extended periods of sitting and sustained visual concentration on a computer monitor or on numbers and other detailed data.
• Repetitive manual movements (e.g., data entry, using a computer mouse, using a calculator, etc.) are frequently required.

Typical Experience

• No prior work experience is required; fresh graduates eager to specialise in HR compliance are strongly encouraged to apply.

Typical Education

• A recent Diploma or Bachelor's degree in Human Resources, Business Administration, Law, or a related field.
• Educational requirements may vary by geography.

Notes
This job description is not intended to be an exhaustive list of all duties and responsibilities of the position. Employees are held accountable for all duties of the job. Job duties and the % of time identified for any function are subject to change at any time.
Celestica is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on any protected status (including race, religion, national origin, gender, sexual orientation, age, marital status, veteran or disability status or other characteristics protected by law).
At Celestica we are committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. Special arrangements can be made for candidates who need it throughout the hiring process. Please indicate your needs and we will work with you to meet them.
COMPANY OVERVIEW:
Celestica (NYSE, TSX: CLS) enables the world's best brands. Through our recognized customer-centric approach, we partner with leading companies in Aerospace and Defense, Communications, Enterprise, HealthTech, Industrial, Capital Equipment and Energy to deliver solutions for their most complex challenges. As a leader in design, manufacturing, hardware platform and supply chain solutions, Celestica brings global expertise and insight at every stage of product development - from drawing board to full-scale production and after-market services for products from advanced medical devices, to highly engineered aviation systems, to next-generation hardware platform solutions for the Cloud. Headquartered in Toronto, with talented teams spanning 40+ locations in 13 countries across the Americas, Europe and Asia, we imagine, develop and deliver a better future with our customers.
Celestica would like to thank all applicants, however, only qualified applicants will be contacted.
Celestica does not accept unsolicited resumes from recruitment agencies or fee based recruitment services.

Skills Required