Job Description

Role Description As the HR Ops and Office Admin, you will play a key role in managing day-to-day HR operations and providing administrative support to the team. You will be responsible for maintaining employee records, managing HR processes, and assisting with various administrative tasks to keep the office clean and well organized. This role reports directly to the CEO and offers the opportunity to make a meaningful impact in a dynamic and collaborative environment. Key Responsibilities HR Ops Assist with the recruitment and onboarding process, including posting job openings, scheduling interviews, and preparing new hire paperwork Support the running of key HR processes, such as annual performance reviews, employee benefits administration, and compliance with labor laws and regulations Assist with payroll processing and other HR-related tasks as needed Maintain and update employee records, including new hires, terminations, and changes in employment status Support onboarding of team members - Ensure that new employees have everything they need on day 1 (eg. Laptop, desk, clear JD and manager, email and Feishu account set up etc.) Keep track of office attendance, annual leave, and medical leave taken by employees Office Administration Assist with office management duties, such as ordering supplies, coordinating office events, and managing office equipment. Specific duties include Keeping the pantry and toiletries stocked Scheduling and supervising weekly office cleaning by cleaners and generally keeping the office organized Keeping the office maintained (eg. Arranging for quarterly cleaning and maintenance of the ACs and lights, getting chairs and tables replaced as necessary etc.) Liasing with our landlord for monthly rental Process new hardware purchase requests and source for best available options. Manage and update Fixed Assets (office equipment & furniture such as laptops, desktops, and monitors) databases with required information. Perform asset tagging, assignment and yearly audit process. Job Requirements Role-specific: You have 1 - 4 years of experience in HR and office administration. You are well organized and detail-oriented. You are an email inbox 0 type person. You have a bias towards action, and get stuff done within or earlier than a given timeline without sacrificing the quality of work. You are a good communicator, with excellent written and verbal english. High integrity and trustworthiness in dealing with sensitive information. Lumos startup specific: You\'re collaborative and proactive. You work well both independently and in a team. You\'re highly self-driven. Resourceful - You\'re able to figure things out on your own, and form initial ideas and conclusions before asking for guidance. You partake in our shared sense of mission, and care enough to get the job done, and get it done well. Ability to adapt and learn in a dynamic, early-stage company environment. Good attitude, independent, organized, results-oriented & able to work within timelines. Team player with excellent communication & interpersonal skills and have the ability to communicate well with various levels. Job Type: Full-time Salary: RM3,000.00 - RM3,500.00 per month

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