Job Description

Company DescriptionFor more than 265 years, JACOBS DOUWE EGBERTS (JDE) is inspired by its belief that it\'s amazing what can happen over a cup of coffee or tea. We are fuelled by our purpose of unleashing the possibilities of coffee and tea to create a better future. Today, our coffee & tea portfolio is available in more than 100 developed and emerging markets, through a portfolio of over 50 brands that collectively cover the entire category landscape led by leading household names such as L\'OR, Jacobs, Senseo, Tassimo, Douwe Egberts, Old Town, Super, Pickwick and Moccona.JDE is part of JDE Peet\'s, the world\'s largest pure-play coffee and tea company, headquartered in The Netherlands.What\'s it like to work at JDE?We are proud of our passionate, driven associates that challenge the status quo and pursue mastery in everything they do. Our goal is simple and ambitious - JDE: A coffee & tea for every cup.At JDE, we\'re Made to Stand Out. Every day we are progressive in outlook, ambitious in nature, resourceful in action and decisive in approach, bringing coffee and tea moments to everyone around the world.The HR & Payroll Executive is pivotal in supporting the Local MU organization by fostering a performance culture and enhancing associate engagement. This multifaceted role encompasses various HR functions, including day-to-day HR operations, signature HR processes, payroll delivery, data management, policy and handbook compilation, SOP review and updates, compensation and benefits administration, and employee relations. With accountability for executing the local HR agenda, the HR & Payroll Executive plays a crucial role in driving organizational success and employee satisfaction.You will play an important role, such as:Payroll Management:

• Oversee and manage the payroll process for employees within the Malaysia MU organization.
• Ensure accurate and timely processing of payroll, including deductions, bonuses, and other compensations.
• Collaborate with relevant stakeholders to resolve any payroll-related queries or issues.

Policy Compilation and Handbook Development:

• Compile, review, and update HR policies and procedures in accordance with legal requirements and organizational guidelines.
• Develop employee handbooks to provide comprehensive guidance on company policies, procedures, and benefits.

Ensure the dissemination of updated policies and handbooks to employees and conduct training sessions if necessary.Standard Operating Procedures (SOP) Review and Updates:

• Review existing SOPs across various HR functions and identify areas for improvement or updates.
• Work closely with relevant departments to implement changes to SOPs as needed.
• Ensure that all SOPs are up-to-date, compliant with regulations, and effectively communicated to relevant stakeholders.

HR Service Support:

• Provide support to employees and management on HR-related inquiries, such as benefits, leaves, and policies.
• Assist in the recruitment and onboarding process, including preparing documentation and coordinating orientation programs.
• Maintain accurate HR records and databases, ensuring confidentiality and compliance with data protection regulations.

Reporting and Compliance:

• Prepare regular reports on HR metrics, payroll processing, and compliance-related matters.
• Monitor HR activities to ensure adherence to legal requirements, company policies, and industry standards.
• Assist in audits and compliance checks, providing necessary documentation and support as required.

QualificationsTo succeed in this role, we will need you to have:

• Degree in Human Resources Management, Business Administration, or related field.
• At least 3 years working experience.
• Experience and well versed in liaison with local legislation institutions and authority (JTK, SOCSO, EPF) in relate to HR legislation and regulatory practices and requirements.
• Proven experience in HR operations, payroll management, policy development, and SOP review.
• Strong understanding of labor laws, regulations, and compliance requirements in Malaysia.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with diverse teams.
• Attention to detail and accuracy in handling payroll data and HR documentation.
• Proficiency in HRIS (Human Resources Information Systems) and payroll software.
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
• Possess a good command of English.

Additional Information

• Passionate, energetic & innovative work culture
• Outstanding Career Development Opportunities
• The best coffee and tea served all day in our office - or be your own Barista!

Jacobs Douwe Egberts