Job Description

Job : Compliance
Primary Location : Asia-Malaysia-Bukit Jalil KL
Schedule : Full-time
Employee Status : Permanent
Posting Date : 20/Apr/2023, 2:15:24 AM
Unposting Date : Ongoing


The Role Responsibilities Job Summary Executive Assistant to the Global Control Room team. Strategy

• Support the Global Head of Control Room on the training and development of team members in the region. Provide on the ground assistance to the KL Control Room team on dealing with Control Room matters a requested.

Business

• Calendar, travel management and scheduling of meetings with stakeholders for the Control Room team.
• Arrange meetings and conference calls, including booking of meeting rooms / facilities.
• Provide administrative support for department events and matters including preparing and circulating the agenda, drafting minutes, organising team off-sites, townhalls and Big Calls.
• Be part of team to support Department Business Continuity Plan, Call Tree Exercise and other arrangements.
• Raise SRM for IT requirements, follow up and ensure closure of requests.
• Raise requests for property requirements, follow up and ensure closure of requests.
• Arrange and oversee office relocations / workstation arrangements.
• Maintain critical documents and register of records as necessary.
• Maintain an inventory list for all IT hardware and office equipment.
• Prepare and submit travel and expense claims and trackers.
• Raise Purchase Orders and e-Procurement for payment of invoices, attend to queries, and following up on payment status to ensure that invoices are paid timely.
• Submission of accruals to facilitate financial reporting.
• Undertake tasks for KL Control Room as requested.

Processes

• Compilation of training courses, registration and tracking.
• External training courses paid by SCB of claimable from SCB.
• External training course paid by government of Malaysia ( i.e. Human Resource Deployment Fund sponsored by Government of Malaysia.
• Track training records.

People and Talent

• Support onboarding of new hires into the team (including as part of relocation) and exits including request / return of hardware, IT, office requirements.

Risk Management

• Support the Control Room teams to achieve the outcomes set out in the Bank\xe2\x80\x99s Conduct Principles: Fair Outcomes for Clients; Effective Financial Markets; Financial Crime Compliance; The Right Environment.

Governance

• Demonstrate strong awareness of and ensure adherence to the Bank\xe2\x80\x99s policies relating to travel and expenditure and finance policies.

Regulatory and Business Conduct

• Display exemplary conduct and live by the Group\xe2\x80\x99s Values and Code of Conduct.
• Take personal responsibility for embedding the highest standards of ethics, including regulatory and business conduct, across Standard Chartered Bank. This includes understanding and ensuring compliance with, in letter and spirit, all applicable laws, regulations, guidelines and the Group Code of Conduct.
• Effectively and collaboratively identify, escalate, mitigate and resolve risk, conduct and compliance matters.

Key Stakeholders

• Group Control Room team members.

Other Responsibilities

• Embed Here for good and Group\xe2\x80\x99s brand and values; Perform other responsibilities as assigned by Head, Control Room.

Our Ideal Candidate

• Strong PC skills particularly with Outlook, Microsoft Word, Powerpoint, Excel, Acrobat Reader / Writer.
• Proven secretarial / administration skills.
• Experience in managing and controlling team expenses.
• Good communication skills with strong command of English, both written and spoken.
• Excellent organisational skills with ability to prioritise workload and manage conflicting priorities.
• Reliable, discreet and diplomatic.
• Responsive and able to pay meticulous attention to detail.
• Strong team player who demonstrates good interpersonal skills.
• Proactive and is a self-starter.
• Able to multi-task and manage numerous deliverables effectively.

Role Specific Technical Competencies

• Team Administration

About Standard Chartered We\'re an international bank, nimble enough to act, big enough for impact. For more than 160 years, we\'ve worked to make a positive difference for our clients, communities, and each other. We question the status quo, love a challenge and enjoy finding new opportunities to grow and do better than before. If you\'re looking for a career with purpose and you want to work for a bank making a difference, we want to hear from you. You can count on us to celebrate your unique talents. And we can\'t wait to see the talents you can bring us.

Our purpose, to drive commerce and prosperity through our unique diversity, together with our brand promise, to be here for good are achieved by how we each live our valued behaviours. When you work with us, you\'ll see how we value difference and advocate inclusion. Together we:

• Do the right thing and are assertive, challenge one another, and live with integrity, while putting the client at the heart of what we do
• Never settle, continuously striving to improve and innovate, keeping things simple and learning from doing well, and not so well
• Be better together, we can be ourselves, be inclusive, see more good in others, and work collectively to build for the long term

In line with our Fair Pay Charter, we offer a competitive salary and benefits to support your mental, physical, financial and social wellbeing.

• Core bank funding for retirement savings, medical and life insurance, with flexible and voluntary benefits available in some locations
• Time-off including annual, parental/maternity (20 weeks), sabbatical (12 weeks maximum) and volunteering leave (3 days), along with with minimum global standards for annual and public holiday, which is combined to 30 days minimum
• Flexible working options based around home and office locations, with flexible working patterns
• Proactive wellbeing support through Unmind, a market-leading digital wellbeing platform, development courses for resilience and other human skills, global Employee Assistance Programme, sick leave, mental health first-aiders and all sorts of self-help toolkits
• A continuous learning culture to support your growth, with opportunities to reskill and upskill and access to physical, virtual and digital learning
• Being part of an inclusive and values driven organisation, one that embraces and celebrates our unique diversity, across our teams, business functions and geographies - everyone feels respected and can realise their full potential.

Recruitment assessments - some of our roles use assessments to help us understand how suitable you are for the role you\'ve applied to. If you are invited to take an assessment, this is great news. It means your application has progressed to an important stage of our recruitment process. Visit our careers website www.sc.com/careers