Job Description

Job Detail
Min Salary 3000
Career Level Executive
Min Experience 3 Years
Qualifications Diploma Bachelor DegreeMaster's Degree

JOB PURPOSE
To support and execute key HR operational functions, mainly in recruitment & onboarding, payroll administration, compensation management, and performance appraisal. Ensures HR processes are timely, accurate, compliant, and aligned with company policies and statutory requirements.
KEY RESPONSIBILITIES
Recruitment & Onboarding
- Manage end-to-end recruitment process: job posting, shortlisting, interview scheduling, reference checks, and offer issuance.
- Collaborate with hiring managers to identify manpower requirements and update the annual manpower plan.
- Coordinate onboarding activities: orientation schedule, welcome kit, HR briefing, and system registration.
- Maintain candidate database and recruitment analytics (time-to-fill, cost-per-hire, turnover rate).
- Ensure smooth handover from recruitment to HRIS / payroll setup.
Compensation & Benefits (C&B)
- Administer employee benefits such as medical, insurance, allowances, and incentives
- Support HR Manager in annual salary benchmarking, increment exercises, and bonus computation.
- Monitor and ensure accuracy of employee benefits records in HRIS.
- Review and recommend improvement of compensation policies for competitiveness and fairness.
- Prepare monthly/quarterly HR analytics on headcount, payroll cost, and overtime trends.
Payroll Administration
- Review and verify monthly payroll accurately and on time, including allowances, overtime, deductions, commissions, and statutory contributions (EPF, SOCSO, EIS, PCB).
- Review and verify all payroll inputs such as attendance, leave, and claims before submission to HR Manager for approval.
- Liaise with Finance for salary disbursement and statutory payment schedules.
- Maintain confidentiality and ensure payroll compliance with Employment Act and company policies.
- Handle payroll audit queries and provide accurate payroll reports when required.
Performance Appraisal & Talent Review
- Coordinate and monitor the annual performance appraisal process, ensuring timely submission by all departments.
- Assist HR Manager in consolidating performance ratings and identifying high-potential employees.
- Prepare performance reports and assist in calibration sessions with management.
- Ensure appraisal data is documented properly and reflected in promotion/increment exercises.
- Support training needs analysis (TNA) based on appraisal outcomes.
General HR Support
- Provide guidance to employees and supervisors on HR policies and procedures.
- Support HR Manager in disciplinary cases, grievances, and investigations (as needed).
- Ensure all employee data is accurate and up-to-date in HRIS / personal files.
- Participate in HR projects such as employee engagement programs, ISO audits, or HRDF claims.
QUALIFICATIONS
- Degree / Diploma in Human Resource Management, Business Administration, or related field.
- Minimum 4- 5 years working experience in HR operations, with at least 3 years in payroll and recruitment.
- Experience in handling performance appraisal cycles or compensation review exercises is an advantage.
- Proficiency in Microsoft Excel and HR systems is required
Required skills

Skills Required