Job Description

Job Summary

As our HR & Operations Coordinator/Executive, you'll be a key player in our company's success by ensuring our people and our office run smoothly. This is a hands-on role where you'll own essential HR and administrative functions, champion a fantastic employee experience, and help build a positive and engaging workplace culture. You'll be the go-to person for our team, helping us attract top talent, support our people from day one, and keep our office humming.

Key Responsibilities

1. Talent Acquisition & People Operations

Recruitment:

Manage the full-cycle recruitment process, from writing compelling job descriptions to screening resumes and scheduling interviews. You'll ensure every candidate has a professional and positive experience.

Onboarding & Offboarding:

Design and deliver a seamless onboarding program for new hires, handling all documentation and providing an excellent introduction to our company. Coordinate offboarding processes with professionalism and care.

HR Administration:

Maintain accurate employee records in our HRIS and manage HR documentation, including employment contracts, leave applications, and performance reviews.

2. Employee Experience & Culture

Employee Relations:

Act as a trusted resource for employees, addressing inquiries and concerns with empathy and discretion.

Engagement:

Champion our company culture by planning and executing employee engagement activities, events, and celebrations.

Compliance:

Ensure we are fully compliant with all labor laws and regulations in Malaysia, staying up-to-date on any changes.

3. Office & Facilities Management

Daily Operations:

Oversee daily office operations, including managing inventory of supplies, liaising with vendors for maintenance and repairs, and ensuring the office is a clean, organized, and productive environment.

Administrative Support:

Manage incoming and outgoing correspondence and assist with scheduling meetings and appointments.

Qualifications and Requirements

Bachelor's degree in Human Resources, Business Administration, or a related field.

At least 3 years of experience in an HR or People Operations role, with a strong focus on recruitment and administration.

A

people-first mindset

with a genuine passion for creating a positive work environment.

Strong

communication and interpersonal skills

, with the ability to build rapport and trust.

High proficiency in Microsoft Office applications and experience using an HRIS.

Excellent organizational and multitasking abilities with a strong attention to detail.

Ability to handle confidential information with the highest level of discretion.

Fluency in Bahasa Malaysia, English, and Mandarin is required.

Job Type: Full-time

Pay: RM4,000.00 - RM4,500.00 per month

Benefits:

Health insurance Maternity leave Opportunities for promotion Professional development
Work Location: In person