Job Description

Position:

HR & Admin Executive

Industry:

Refrigeration / Service & Maintenance

Experience Level:

3-5 years

Reports To:

Director / General Manager

Key Responsibilities

Human Resources

Manage

full spectrum of HR operations

including recruitment, onboarding, confirmation, and employee records. Handle

monthly payroll

using SQL Payroll: salary, overtime, allowances, deductions and claims. Process and submit statutory contributions:

EPF, SOCSO, EIS, PCB

. Maintain and update employee

attendance, leave records

and timesheets. Prepare HR documents such as offer letters, contracts, warning letters, and termination notices. Support disciplinary processes and ensure compliance with

Malaysia Employment Act

. Manage employee insurance, medical claim processing and clinic panel arrangements.

Administration

Maintain company files, documentation and general office administration. Prepare

quotation, invoice, delivery order (DO), purchase order (PO)

when required. Coordinate office supplies, maintenance and vendor communication. Assist management with daily administrative tasks, reporting and scheduling.

Employee Relations

Act as the

main contact point

for staff enquiries and HR matters. Provide guidance on leave, attendance, company policies and welfare issues. Help maintain a positive working environment and good communication between management and employees.

Reporting

Prepare monthly HR reports: manpower, payroll summary, leave balance and staff movement. Support audit requirements and provide data requested by management.

Skills & Competencies

Proficient in

SQL Payroll, Microsoft Office, Google Workspace

. Strong knowledge of HR processes and statutory requirements. Excellent organization, documentation and multitasking skills. Good communication in Bahasa Melayu; moderate in English. Able to work independently with minimal supervision.

Qualifications

Bachelor's Degree in

Human Resource Management

. 3-5 years experience in HR & Administration.
Job Types: Full-time, Permanent

Pay: RM2,500.00 - RM5,922.27 per month

Work Location: In person