Job Description

1. Job Summary

Responsible for managing end-to-end payroll processes, ensuring accurate salary payments, statutory compliance, and maintaining employee payroll records with high confidentiality and accuracy.

2. Key Responsibilities

A. Payroll Processing

Process and prepare monthly payroll accurately and on schedule. Calculate salary, overtime (OT), allowances, incentives, shift pay, and statutory deductions. Generate payslips, payroll summaries, and bank GIRO files for salary disbursement.

B. Statutory Contributions & Compliance

Calculate and submit EPF, SOCSO, EIS, PCB, and HRD levy. Ensure compliance with Malaysia Labour Law and related statutory bodies. Prepare annual reports such as EA Forms and tax-related documentation.

C. Attendance & Leave Verification

Verify attendance, lateness, overtime records, and leave applications. Work with managers/supervisors for attendance discrepancies.

D. Employee Data Management

Update HRIS/payroll system for new hires, promotions, transfers, and resignations. Calculate final salary for resigning employees including leave encashment or deductions.

E. Claims & Allowances

Review and verify staff claims based on company policies. Include approved claims in monthly payroll cycles.

F. Reporting & Documentation

Prepare monthly payroll reports for management and finance. Maintain accurate and confidential payroll records. Assist in internal/external audits.

G. Staff Support & Communication

Address employee inquiries related to salary, allowances, deductions, and leave. Support HR and Finance departments in payroll-related tasks.

3. Requirements

Diploma/Degree in HR, Accounting, Business Administration, or equivalent. 1-3 years of relevant experience (fresh graduates may be considered). Good understanding of EPF, SOCSO, EIS, PCB, HRD levy, and Malaysian Labour Law. Experience with payroll software is an added advantage. Strong attention to detail, accuracy, and confidentiality. Ability to work independently and meet deadlines. Good communication and interpersonal skills.

4. Key Competencies

High accuracy & analytical skills Strong organisational skills Integrity & confidentiality Time management Problem-solving skills Effective communication

5. Employee Benefits

Group Insurance Coverage

Annual Increment (based on performance)

Annual Bonus (subject to company performance)

Raya Package / Festive Allowance

Birthday Voucher

Annual Leave & Medical Leave

EPF, SOCSO, EIS provided according to statutory requirements

Job Type: Full-time

Pay: RM2,800.00 - RM3,500.00 per month

Benefits:

Health insurance Maternity leave Parental leave
Work Location: In person