Job Description

Key Responsibilities

Assist in maintaining and updating employee records, including personal files, contracts, and leave records. Support recruitment activities such as scheduling interviews, preparing interview materials, and communicating with candidates. Help onboard new employees by preparing documents, briefing company policies, and collecting required forms. Process HR documents such as employment letters, confirmation letters, and warning notices with proper documentation. Maintain and organize HR filing systems for easy retrieval and compliance with audit requirements. Assist in tracking employee attendance, leave applications, and overtime records. Prepare basic HR reports and summaries for internal use and management review. Ensure compliance with HR policies, procedures, and local labor laws. Coordinate with other departments for HR-related queries or document needs. Support the HR team in organizing internal training, employee engagement activities, and other administrative tasks. Perform other duties as assigned by the HR Manager or Supervisor.

Qualifications and Skills

A diploma or degree in Human Resources Management, Business Administration, or a related field. Previous internship or working experience in HR is an added advantage. Familiarity with Microsoft Office (Excel, Word, Outlook) and HR documentation practices. Good communication and interpersonal skills. High attention to detail, confidentiality, and accuracy in handling employee information. Able to manage multiple tasks and meet deadlines under supervision. Willingness to learn and adapt quickly to new systems and processes.

Working Conditions

Office-based role with standard working hours. May require occasional overtime during recruitment periods, payroll cycles, or HR events. Must maintain confidentiality of sensitive employee and company information at all times.
Job Type: Contract
Contract length: 3 months

Pay: RM1,700.00 per month

Schedule:

Day shift
Education:

Diploma/Advanced Diploma (Preferred)
Work Location: In person