Job Description

Human Resources Assistant- Contract position (Great Eastern Takaful Berhad)
Key responsibilities:
People Services

• Maintain accurate Human Capital records in Oracle IHR.
• Maintains good relationships between employer and employees by providing support in all staff welfare and human resource services which includes on staff confirmation, answering all employment related enquiries
• Administer confirmation processes, ID issuance, data entry, leave reports, and attendance tracking.
• Act as the first point of contact for employee queries related to People Services.
• Prepare employment-related letters, including promotions, transfers, and other staff movements.
• Handles the PIP (Performance Improvement Plan) administration
• Maintains employee files and records in electronic form
• Handles accounts receivables and ensure invoices are paid on time

Talent Acquisition Support

• Support sourcing, screening, and onboarding of indirect contract resources.
• Ensure accurate new hire entries in Oracle iHR and WIP tracking report.
• Support HCBP working with business units on hiring plans, sourcing and project.
• Assist with interviews for junior roles.
• Takes accountability in considering business and regulatory compliance risks and takes appropriate steps to mitigate the risks.
• Maintains awareness of industry trends on regulatory compliance, emerging threats and technologies in order to understand the risk and better safeguard the company.
• Highlights any potential concerns /risks and proactively shares best risk management practices.

We are looking for people who

• Degree in Accounting, Business, Psychology, Human Resources, or a related field from a recognised university.
• At least one (1) year of experience in Human Resource field.
• Proficiency in Microsoft Office, particularly Excel and reporting tools.
• Strong numerical and analytical skills with attention to detail.
• Ability to handle confidential information with integrity.
• Excellent communication skills (both verbal and written) to interact with employees at all levels.
• Strong problem-solving and multitasking abilities in a fast-paced environment.
• Ability to work independently and collaboratively within a team.
• A proactive and adaptable mindset, with a strong sense of accountability.
• High level of integrity, takes accountability of work and good attitude over teamwork.
• Takes initiative to improve current state of things and adaptable to embrace new changes.

Skills Required