Job Description

SUMMARY:

The Human Resource (HR) Assistant will support day-to-day HR operations with a primary focus on administrative tasks and recruitment coordination. This role plays a vital part in supporting hiring efforts and ensuring smooth HR documentation processes. The ideal candidate is detail-oriented, organized, and able to manage multiple tasks in a fast-paced environment while maintaining confidentiality and professionalism.

KEY RESPONSIBILITIES:

HR Administration

- Maintain and update employee records including leave records, medical claims and personnel files

- Provide administrative support, including filing, scanning, data entry and document tracking

- Handle general HR correspondence and assist in responding to HR-related queries

- Draft and circulate HR memos, policy announcements and company-wide notices

Recruitment & Offboarding

- Manage end-to-end recruitment processes, including job postings, candidate pre-screening, interview

arrangements, and offer negotiations for both locations

- Maintain and update candidate interview tracking sheets and recruitment tracking reports

- Coordinate pre-onboarding logistics (checklists, documentation etc) and schedule orientation sessions

- Facilitate offboarding processes, including clearance, asset return and exit interview

Letters & Documentation

- Draft and prepare HR-related letters including employment contracts, confirmation, promotion, warning or disciplinary letters for both Singapore and Malaysia

- Monitor and send timely reminders for probation confirmations and scheduled performance reviews

Payroll & Benefits Administration

- Assist in market research to ensure competitive compensation and benefit packages

- Involve in monthly payroll to ensure timely payroll processing for Malaysia and Singapore

- Assist in administration of employee compensation, benefits and statutory contributions (EPF, SOCSO in Malaysia; CPF, SHG, SDL in Singapore) for both countries

Events & Staff Welfare

- Assist in employee engagement initiatives, events, surveys and programs

- Handle pantry and office supply inventory, including petty cash usage for welfare-related items

REQUIREMENTS:

- Diploma in Human Resource Management, or related field
- 1-2 years of experience in HR or administrative support role preferred
- Good understanding of basic HR processes and local employment laws is an advantage
- Proficient in Microsoft Office (Excel, Word, PowerPoint)
- Strong interpersonal and communication skills
- Discreet and trustworthy with confidential information

OTHERS:

Work Location:

Ion 2, Medini, Johor Bahru

Working Hours:

10am - 7pm (Monday to Friday)
Job Types: Full-time, Fresh graduate

Pay: RM2,000.00 - RM3,000.00 per month

Benefits:

Free parking Maternity leave Professional development
Work Location: In person