Job Description

Human Resource Assistant

Job Summary

We are looking for a detail-oriented and motivated Human Resource Assistant to support our HR department with day-to-day operations. This role involves assisting with recruitment, employee records, payroll coordination, and HR administrative tasks. The ideal candidate will have strong organizational skills, excellent communication abilities, and a keen interest in human resources practices.

Assist in the recruitment process including job postings, screening resumes, scheduling interviews, and preparing offer letters. Maintain and update employee records and HR databases accurately, ensuring all information is up to date. Support payroll preparation by providing relevant data such as attendance, absences, overtime, and leave. Assist in the onboarding and offboarding process of employees, including preparation of induction materials, orientation sessions, and exit procedures. Draft and prepare HR-related documents such as employment contracts, confirmation letters, warning letters, and memos. Handle employee inquiries regarding HR policies, compensation, benefits, and procedures in a timely and professional manner. Support the planning and execution of staff engagement activities, company events, training workshops, and performance appraisal exercises. Monitor staff attendance, leave applications, and time-off requests, ensuring compliance with HR policies. Provide support in disciplinary processes, employee relations issues, and grievance handling under the guidance of the HR Manager. Assist with HR audits, reporting, and ensuring compliance with local labor laws and statutory requirements (EPF, SOCSO, EIS, LHDN, etc.). Coordinate with external parties such as training providers, insurance companies, and government agencies when required. Contribute to continuous improvement of HR policies, processes, and initiatives to enhance overall employee experience. Perform general HR administrative duties and ad-hoc tasks assigned by the HR Manager.

Job Requirements

Diploma or Bachelor's degree in Human Resource Management, Business Administration, or related field. Proven experience (minimum 1 year) in HR or administrative support role is an advantage. Good knowledge of HR functions (recruitment, payroll, employee relations). Proficient in Microsoft Office (Word, Excel, PowerPoint) and HR software systems is a plus. Strong organizational and time management skills with attention to detail. Excellent verbal and written communication in English (Malay language proficiency is a plus). Ability to maintain confidentiality and handle sensitive information. A team player with a positive attitude and willingness to learn.
Job Types: Full-time, Permanent

Pay: RM2,000.00 - RM3,000.00 per month

Benefits:

Additional leave Maternity leave Opportunities for promotion Professional development
Work Location: In person