Job Description

As a In-Store Administrator, you will provide administrative support to store retail team (approx. 40 - 60 headcount) in ensuring smooth running of functional operations.
JOB DUTIES & RESPONSIBILITIES
Store Administration

• Responsible in general store administration E.g., PO, billing verification, petty cash, invoice and receipt of goods for payment purpose
• Responsible for store procurement including vendor sourcing, retail store supplies, store packaging and pantry replenishment
• Support store duty roster, staff breaktime arrangement, leave or attendance record etc
• Liaise with Finance team on client payment E.g., bank transfer, closing, overcharged or client currency exchange
• Liaise with landlord or building management E.g., seasonal carpark and overnight work application; supervise store maintenance issues
• Prepare new joiner onboarding tools & equipment E.g., work phone, laptop, access card, business card and uniform in store
• Be the point of contact for after-sales updates on spare part orders and delivery status
• Coordinate and support store or company event, staff functions, travel and activities arrangement
• Monitor and up-keep yearly renewal of various business license for stores

Stock Operation

• Support stock operation in shipment receiving, delivery inspection, quantities verification, stock keeping, local transfer and data maintenance
• Manage stock rebalancing and stocks defective transfer with Supply Chain in Singapore
• Support full count and cycle count; assist in discrepancies investigation when necessary

Job responsibilities
KEY REQUIREMENTS

• Experienced and Fast-Paced Ready: At least 5 years in administrative roles, ideally in Retail, FMCG, or Sales environments
• Tech-Savvy: Proficient in Microsoft Office applications
• Independent and Reliable: Agile, trustworthy, detail-oriented, and highly responsible
• Organized and Proactive: Dependable in managing tasks with consistent follow-up to meet deadlines
• Flexible and Adaptable: Comfortable working retail hours, including weekends and public holidays if necessary

Skills Required