Job Description

JOB TYPES: RECEPTIONIST

Duration: 3 - 6 months

We are seeking an enthusiastic

Intern

to support our front desk and administrative functions. This internship is an excellent opportunity for students or fresh graduates to gain practical working experience in office administration and customer service.

Reception and Office Management

Attend to visitors by greeting them, direct them to destinations, direct calls to relevant parties, and relay message if necessary. Uphold professional appearance and behaviour when attending to the public, and clients. Maintain a clean, organized, and pleasant office environment including meeting rooms and pantry by coordinating office cleaner and technician with Facilities Management. Assist in meeting room bookings and arrangement required. Prepare drinks to VIP guests whenever required.

General Administrative Support

Manage emails, courier services and attending to correspondence in a professional and efficient manner. Updating Key Contacts on monthly basis and Team Key Responsibilities on quarterly basis. Checking Claim Box (for staff claim collection) and mailbox at Ground Floor frequently to ensure important documents reach on time. Record documents/items received from external parties for tracking purposes.

Event Coordination:

Assist office events coordination (eg: birthdays, festive celebration, townhall, team building, etc.) including decorations, vendor management & payment, catering arrangements).

Financial and Records Management:

Process invoices, bills, and receipts, ensure accuracy of records and submit to Finance for payment arrangement. Organize and maintain company documents and files in a secure and efficient manner (electronic and physical).

Requirements:

Diploma/Degree in Business Administration, or related fields (students encouraged to apply)

Good communication skills in English and Bahasa Malaysia (Mandarin is an advantage)

Proficient in Microsoft Office (Word, Excel, Outlook)

Pleasant personality, polite, and service-oriented

Eager to learn and able to adapt in a fast-paced environment

Job Type: Internship
Contract length: 4-6 months

Pay: RM600.00 - RM1,000.00 per month

Work Location: In person