Job Description

Key Responsibilities

• Manage access card issuance and tracking for employees
• Update and maintain attendance records, ESG KPIs, and expense reports
• Maintain accurate records of office facilities and asset inventory
• Facilitate team claims and reimbursements
• Coordinate courier services and ensure timely deliveries
• Monitor and replenish office supplies to support daily operations
• Oversee general office facilities and ensure smooth functioning
• Raise payment memos using ABEX and Dynamics 365 platforms
• Schedule and coordinate meetings with internal teams and external stakeholders
• Support ad-hoc operational tasks as assigned by the Manager, Global Facilities Management and Administration
• Act as the Single Point of Contact (SPOC) for event coordination at the MY office
• Update records for new recruits joining the Marketing team
• Liaise with new joiners to collect necessary details for LinkedIn onboarding posts
• Collaborate with the procurement team to resolve issues related to ABEX and Dynamics 365

Person Specifications

• Diploma in Business Management, Administration, or a related field
• Professional certifications in administration or operations (preferred)
• Prior experience in operations or administrative roles (preferred)
• Experience in an IT industry environment
• Strong conflict-resolution and problem-solving abilities
• Excellent written and verbal communication skills
• Ability to be diplomatic yet assertive to drive outcomes
• High attention to detail and ability to work independently
• Skilled in managing multiple tasks and meeting tight deadlines
• Strong organizational skills with the ability to prioritize across diverse teams

Skills Required