Job Description

• Have ability to handle sensitive situations and maintain a high level of confidentiality.
• Have knowledge of Malaysia\'s Employment Act.
• Have familiarity with Matrix Organization Structure environment and ability to meet identified targets, KRAs and KPIs.
• Someone with great initiative, energetic, proactive, enthusiastic, and able to always exude positive vibes even under pressure.
• Highly adaptable to change and able to keep up with the fast-paced environment.

Responsibilities

• Assist on recruitment cycle (from receiving hiring requests, managing multiple job portals, proactive sourcing, CV & phone screening, shortlisting, scheduling interviews for hiring managers, sending offers, offer negotiation, reference check up till onboarding).
• Assist with campus recruitment for interns and fresh graduate intake.
• Build a strong pipeline of ready resources for future hires.
• Work closely with Australian internal stakeholders to understand their hiring plans.
• Provide support for documentation and filing.
• Provide continuous support on employee experience throughout the onboarding process.
• Refer to past resumes to see if IT suits any of our current opening roles.
• Approached candidates on platforms such as LinkedIn for those looking for job opportunity.
• Request Operation team and assist for employees work desk tools.
• Work closely with the Operation and Human Resource team.
• Conduct orientation for new hires.

Leave & Attendance Management

• Create attendance every fortnight for assigned BU HOD.
• Record, maintain, and monitor leave and attendance on a fortnight basis.
• Identify and highlight employees with attendance and/or leave issues.

Performance Management

• Take charge of respective BU assessment monthly and end of the year of the Company\'s financial year.
• Sit and work on the year-end bonus and increment with the Management.
• Support BU for staff\'s performance during probation including initiating confirmation till confirmation letter generation.
• Work along with HR Manager and BU for underperformance cases.

Retention & Off-boarding

• Attend to any staff issues i.e attendance and punctuality.
• Demonstrating high proficiency in HR processes, policies, and standard operating procedures.
• Coordinating with BU for IT team and Operations team for smooth exit.

Employee Engagement & Employer Branding

• Drives employee engagement initiatives and internal communications across MY offices, working with various stakeholders to execute company activities within agreed budget and timeline. Ensure all the spending is within our budget.
• Administer the employee engagement, preparing HR proposals for HR Manager and Senior Management Team.
• Ensure all office supplies are sufficient for each office in Malaysia.
• Lead internal communications and ensuring all communications from HR are of high quality, accurate and appropriate.
• Processing internal arrangements such as travel, and team-building events.
• Manage agendas/travel arrangements/appointments etc. for the upper management.

Ad-hoc/ Admin Tasks

• Assist the HR Clerical team.
• Implement improvement plans.
• Assist in solving issues when concerns arise from HOD and/ or staff.
• Assist in following up on HOD to approve claims/ leaves of their staffs.
• Assist on IT equipment/ hardware issue by staff.
• Assist on all additional requests or ad-hoc of attendance/ hires/ research required/ inquiry from HOD and/ or current/ ex staffs.
• Schedule meetings/ discussions as requested by HOD.
• Contact Labor Law/ HRDF/ Malaysia Office/ KWSP/ EPF / Immigration Office when necessary to gather information.
• Assist on any ad-hoc requests by HOD or HR Clerical team.
• Oversee the maintenance of office facilities, and equipment.
• Complete all administrative processes and procedures in adherence to company standards and policy.
• Provide guidance on employee behavior and launch investigations.
• Perform other relevant duties when needed.

Benefits

• Medical Leave
• Young & Fun Environment
• Training Provided

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