Job Description

Job Title: Inventory Assistant

*Department: Supply Chain / Warehouse / Central Kitchen

*Location: HQ / Central Store / Kitchen

*Reporting to: Inventory Manager / QA & Compliance Executive

Job Purpose:

To manage, control, and monitor inventory movement and documentation to ensure stock accuracy, compliance with

HACCP, ISO 22000, and ISO 9001

standards, while supporting smooth operational and kitchen processes.

Key Responsibilities:

Inventory Control & Accuracy

Maintain accurate stock records and system updates for raw materials, packaging, kitchen items, and consumables.
Perform routine stock takes (daily, weekly, monthly) and reconcile physical count with system balances.
Monitor minimum and maximum stock levels, and alert for near-expiry or slow-moving items.
Coordinate and document stock transfers between central kitchen, outlets, and warehouse.

Documentation & Compliance (ISO 9001)

Maintain proper inventory records, stock cards, stock movement forms, and Goods Received Notes (GRN) in accordance with ISO 9001 document controlprocedures.
Ensure traceability of stock batches and lot numbers for audit and recall purposes.
Participate in internal audits and support Quality Management System (QMS) data collection.

HACCP & ISO 22000 (Food Safety) Compliance

Ensure

First-In First-Out (FIFO

) and

First-Expired First-Out (FEFO)

principles are strictly followed.
Label and segregate raw materials as per HACCP Critical Control Point (CCP) requirements (e.g., allergen control, chilled vs frozen goods).
Support regular cleaning and sanitation of storage areas as per HACCP cleaning schedule.
Report any signs of contamination, pest, spoilage, or temperature breach in chillers/freezers.
Monitor and record temperature logs for cold rooms and storage as required by ISO 22000standards.

Stock Receiving & Distribution

Inspect goods upon receipt for quantity, quality, packaging integrity, expiry, and labeling in line with Purchase Order (PO)and food safety checklist.
Coordinate timely delivery and distribution of stock to outlets to minimize downtime or overstock.
Ensure loading/unloading practices comply with hygiene and safety SOPs.

Reporting & Analysis

Generate daily, weekly, and monthly inventory reports including wastage, variance, stock aging, and fast/slow-moving items.
Support root cause analysis on stock discrepancies and develop corrective/preventive action plans (CAPA) aligned with ISO standards.

Team Collaboration

Work closely with kitchen, procurement, QA, and outlet teams for smooth inventory operations.
Train outlet staff on inventory SOPs and receiving protocols when required.

Requirements:

Education: Diploma/Bachelor's in Logistics, Supply Chain, Business Admin, or related fields.
Experience: 1-3 years in inventory or warehouse operations (F&B preferred).

Skills:

Knowledge of HACCP principles and ISO 9001 / ISO 22000 documentation.
Computer literate: Excel, Inventory System, POS/ERP software.
Strong attention to detail and organizational skills.
Able to work in cold room or fast-paced kitchen supply setting.

KPI & Target

Inventory Accuracy Rate | ? 98%

Stock Variance during Audit | ? 2%

FIFO/FEFO Compliance | 100% adherence

On-Time Stock Replenishment | ? 95%

Corrective Action Closure (HACCP/ISO non-conformity) | Within 5 working days

Working Hour:

Monday - Friday: 8.00am-9.30am/5.00pm-6.30pm
Job Types: Full-time, Permanent

Pay: RM2,200.00 - RM2,800.00 per month

Benefits:

Flexible schedule Free parking Meal provided Opportunities for promotion Professional development
Ability to commute/relocate:

Puchong: Reliably commute or planning to relocate before starting work (Required)
Experience:

Inventory Officer: 2 years (Required)
Willingness to travel:

75% (Required)
Work Location: In person