Job Description

Possess a recognized college Degree in Information Technology, Business, Management or related field. Candidates with PMP or PRINCE2 certification will have an added advantage. 2 years in banking / financial services industry. 3 years in managing and delivering large regional project ( > RM10 Mil ). 3 years in infrastructure support or service. 5 years in working with more than 30 stakeholders in multiple projects concurrently. 5 years in software development life cycle and processes. 7 years in IT Project Management. PROJECT INITIATION Develop project charter. Confirm project objective and high level scope. Identify key stakeholders to form a project team. Setup project steering committee and working committee. Assist with technical solution and business case. Develop SOW and review contract. Participate in contract / commercial / pricing negotiation. Initiate purchase requisition. PROJECT MANAGEMENT Determine the project approach, milestones and schedule. Develop detailed project work plan Define the project iterations strategy. Manage and evaluate iterations. Develop, implement, and maintain the Project Management Plan, including the configuration management, risk management, issue management, and communication plans. Work with vendor and system analysts to collect business, functional and non-functional detailed requirements. Review all requirements to validate they are aligned to the project objectives and SOW. Ensure that all requirements, project plans, and changes to commitment are communicated to all affected stakeholders. Develop and/or review estimates and estimating assumptions for the project's schedule, effort, and cost using established estimating models, best practices, and past experience. The resulting estimates account for all activities in the project scope, including project management and application development tasks, software quality assurance reviews, and vendor and contract management activities. Define the roles and responsibilities of project team members and BAU supporting teams. Recruit project team members if necessary. Ensure that project resources receive necessary training and apply effectively to tasks. Provide timely feedback to project resources on their deliverable quality. Conduct project kick off and regular project meetings to align project team to the long term, milestone and weekly goals. Prepare meeting agenda in advance and document thorough meeting minutes within the same day of meeting. Manage relationships and coordinate work between different teams at different locations. Manage relationships with all vendors and sub-contractors. Ensure that the project team follows all quality assurance processes, including periodic reviews and transitions. Ensure all project gate documents, e.g. BRD, FSD, SIT, UAT, Closure, etc, are signed off by the corresponding stakeholders. CONTROL Track all orders coming into the Project Office, monitor progress and co-ordinate delivery dates. Monitor deliverable progress of vendors and sub contractors, and adherence to the SOW and contract. Measure project progress at clearly defined points in the SDLC to ensure that the project is delivered on time, within budget, and that it meets or exceeds expectations. Balance scope, schedule, budget, quality, and risks. Make adjustments as necessary. Maintain financial controls and systems for recording, monitoring, forecasting and budgeting of all project expenditure. Review, collate, maintain and highlight changes to project plans. Continue to update and improve project methodologies. Track and update registry of constraints, dependencies, assumptions, risks and issues. Assess the impact on project and take action. Produce weekly performance report and monthly status report to update key stakeholders. Maintain existing departmental and Project Office policies and procedures. Support Program Manager or Director with day to day running of project admin tasks DESIGN Manage design and solutioning tasks. Review and monitor deliverables of Design Specification. BUILD Define development / build cycles and deliverables. Manage development / build tasks and schedule . Track closely the procurement, delivery and setup of new infrastructure and configuration of existing environment, e.g. data center, network, backup. Review and be responsible for the overall application development and system integration. TEST Define and document testing strategy. Identify and source the required tools and resources. Manage test plans, scenario and scripts and overall testing progress. DEPLOY Define and document deployment strategy. Manage deployment planning and execution. CHANGE MANAGEMENT & TRAINING Support CMT Team on the process and training SUPPORT (POST PRODUCTION) Plan and setup post live support and ensure it is operational. Organise and facilitate closure of project. Complete benefit analysis at the end of the project and present the findings to management. Technical/Functional skills The following hands-on experience will have an added advantage: o Managing a regional project with a system deployed in one country and used by users from multiple countries. o Managing project for financial institution Personal skills (Soft Competencies [Core/Leadership]) RESULTS DRIVEN Demand and expect results from self and others, and stretch others to perform beyond average. Set, monitor and take accountibility for achievement of own and other's results. Strike an appropriate balance between being hands on and effectively delegating to deliver results. Take the initiative to learn about the industry, best practices and current issues at the bank and incorporates information into goal and objectives. COLLABORATION AND NETWORKING Develop solutions across departments collaboratively. Anticipate and deal with conflicts respectfully and quickly. Build internal and external networks and capitalize on sound understanding of local marketplace and regional trends to seek synergies with prospective partners and customers. EFFECTIVE COMMUNICATION Adopt appropriate communication approach when presenting to a larger and diverse audience in a manner that stimulates new way of thinking. Anticipate the stance of others in advance and position own case accordingly. Demonstrate flexibility to think and respond immediately. Shift easily from big picture to detail (vice versa) as appropriate. Lead others in developing and/or delivering crucial communication messages. VERSATILITY AND AGILITY Take calculated risks after assessing potential advantages and disadvantages, considering the overall impact to the department/division. Anticipate changes and pontential obstacles, and pro-actively reallocate resources to deliver expected results and minimize disruption. Champion change initiatives and guide others through implementations. Stimulate others to identify alternative ways of doing things and develops creative solutions. LEARNING AND ENABLING OTHERS Stimulate others to take ownership for developing themselves. Understand other's interest and area of strength, help them recognize learning opportunities and target their development accordingly. Share knowledge in a manner that enhances learning for others. Encourage others to look beyond mistakes and draw upon learnings. CUSTOMER FOCUS (INTERNAL/EXTERNAL) Anticipate and respond to changing market and customer needs. Take accountability for resolving issue, provide direction and ensure appropriate allocation of resources. Share key learnings with the bank and use the information to develop best practice and informed decision-making. Understand and apply the bank's product/solutions in a manner that maximizes value for both customers and the bank. OTHER SKILLS Establish personal credibility with business and others. Demonstrate expertise, professionalism and confidence. Organize and direct quality work efforts. Structure and manage projects to meet expectations, and minimize potential obstacles and risks. Drive to add value. Relentlessly pursue project objectives regardless of obstacles and setbacks. Analyze and solve poorly defined problems. Generate insightful and practical solutions to complex or unusual business problems. Build and apply skills and capabilities. Stay current on competency skills, build industry knowledge and share this expertise with others. Maximize team performance. Facilitate and motivate high performance of and collaboration with team members. Anticipate and handle critical situation, and manage the consequences when things go wrong. Build and sustain business ownership and commitment. Win and maintain support from business personnel for major changes and key decisions. Negotiate solutions and resolves conflicts. Formulate mutually-agreeable and pragmatic solutions to issues.
Job Types: Full-time, Permanent, Contract, Temporary, Freelance, Internship, Fresh graduate, Student job
Contract length: 12 months

Pay: RM10,000.00 - RM14,000.00 per month

Schedule:

Holidays Monday to Friday Weekend jobs
Work Location: In person