Job Description

Minimum Requirements:

Diploma or Degree in Human Resource Management, Business Administration, or related field. Minimum 2 years of relevant experience as HR generalist with Training Administration and Employee Relations experience. Strong communication and coordination skills. Proficient in MS Office (Excel, Word, PowerPoint) and HR systems. Able to communicate effectively in Bahasa Malaysia and English.

Key Responsibilities:

A. Training Administration

Plan, schedule, and track all internal and external training (technical, soft skills, and compliance-related).

Maintain comprehensive training records, attendance logs, certificates, and training reports. Conduct onboarding briefings for new hires and assist in translation where necessary. Support and coordinate on-the-job training programs for staff.

B. Disciplinary & Legal Compliance

Attend to employee disciplinary issues and escalate to management as necessary. Draft disciplinary letters in line with company procedures and employment regulations. Support plant-level legal compliance requirements.

C. Contract & Legal Administration

Monitor and manage contract renewals, service schedules, and payment processes. Oversee utilities management (e.g., water, electricity) and coordinate with service vendors (e.g., pest control, air conditioning).

D. Petty Cash Management

Assist in the issuance and disbursement of petty cash. Maintain accurate petty cash tracking, filing, and reporting records.

Supporting Responsibilities:

E. Employee Engagement & Events

Assist in organizing company events including festive celebrations, birthdays, and staff activities. Manage event logistics, decoration, and vendor coordination.

F. Foreign Worker Administration

Assist in foreign worker document renewals (passport, permit, FOMEMA, SOCSO). Support dormitory and canteen administrative coordination.

G. HR Administration

Handle staff facility-related complaints and escalate to relevant departments.
Handle general insurance application, submitting claim, follow-up and etc etc..

Prepare monthly HR-related reports (e.g., HRA, insurance, PERKESO). Issue Purchase Requests (PR) and Change Requests (CR), liaising with Procurement.

H. Recruitment & Employee Lifecycle

Assist in coordinating recruitment and interview arrangements. Support onboarding and offboarding documentation processes (ERCF, EIF).

I. Compliance & Claims

Assist in SOCSO and insurance claim documentation and follow-ups. Update and maintain records of employee movements (hires/resignations).

J. General Administration

Distribute stationery and pantry supplies. Assist with staff logistics including accommodation and transport for expatriates.
If you are interested to apply, kindly submit your updated resume in DOC/PDF format and allow our Consultant to match you with our Clients.

To facilitate the process, please ensure the following details are included in your resume:

Current Address / Location

Current Salary

Reason for Leaving

Expected Salary

Notice Period

WhatsApp: +6016-986 9055

Kindly note that only shortlisted candidates will be notified.

Agensi Pekerjaan The Supreme HR Advisory Sdn Bhd

JTK Number: JTKSM 1252

Job Types: Full-time, Permanent

Pay: RM2,500.00 - RM3,500.00 per month

Benefits:

Opportunities for promotion Professional development
Schedule:

Monday to Friday Weekend jobs
Supplemental Pay:

Performance bonus Yearly bonus
Application Question(s):

current location, current salary, reason of leaving, expected salary, notice period, possess own vehicle (Y/N)
Education:

Diploma/Advanced Diploma (Preferred)
Experience:

HR Admin: 1 year (Preferred)
Language:

Mandarin (Preferred) English (Preferred)
Work Location: In person