Job Description

1. Regulatory & Licensing

Assist in clinic license applications, renewals, and any government-related submissions (e.g., BOMBA, local councils, MOH).

Maintain up-to-date records of all licenses and ensure timely renewals to avoid compliance issues.

2. Tenancy & Rental Agreements

Prepare, review, and manage documentation related to rental agreements for clinic and office premises.

Track agreement expiry dates, renewals, and coordinate with landlords or agents as needed.

3. Hire Purchase Agreements

Handle all administrative work related to hire purchase agreements for vehicles and equipment (medical machines).

Maintain proper filing and follow-up on instalment schedules, ownership documents, and insurance.

4. Insurance Policy

Manage and update fire insurance policies for all clinic premises.

Ensure timely renewals, claims (if any), and proper recordkeeping of all insurance documents.

5. Stamping & Document Compliance

Prepare and process stamping of legal and financial documents as required by regulatory authorities.

Ensure all relevant agreements and contracts are properly stamped and compliant with legal requirements.

6. Legal Liaison

Liaise with the company lawyer on preparation and review of legal documents such as agreements.

Ensure legal documents are properly filed and updated.

7. General Admin Support

Support day-to-day admin tasks, such as filing, document tracking, and correspondence.

Liaise with internal teams and external parties (authorities, vendors, landlords) as required.

REQUIREMENTS:

Experience in the

healthcare industry

, particularly with

licensing and legal documentation

, is preferred. This role involves regular travel and close coordination with the company's Director, requiring flexibility and adaptability Excellent verbal and written communication skills in

Malay and English

. Proficient in Microsoft Office (Word, Excel, PowerPoint). Able to work independently and collaboratively across departments. High attention to detail and a proactive, problem-solving attitude. Must possess a

valid B2 or D driving license

.

Office Location

: Tmn Perindustrian Bukit Jelutong, Shah Alam

Job Type: Full-time

Application Question(s):

Do you have experience handling clinic or healthcare-related licensing (e.g., MOH, BOMBA, local councils)? Have you managed tenancy or rental agreements (e.g., preparing or renewing agreements with landlords)? Have you handled hire purchase agreements for company vehicles or equipment (e.g., maintaining instalment schedules, insurance, ownership)? Have you been involved in stamping legal or financial documents for compliance purposes? This role requires close collaboration with the company Director and may involve off-site work. Are you comfortable with flexible work locations and schedules?
Work Location: In person