Job Description

JOB SUMMARY

The Management Assistant will support the Manager in managing daily operational, administrative, staff coordination, tender, and claim-related matters across all business divisions. This role requires a highly organised, reliable, and proactive individual who can assist management in ensuring smooth company operations.

KEY RESPONSIBILITIES

1. Management & Operations Support

Assist the General Manager in daily operational and management tasks Coordinate between departments (HR, Admin, Marketing, Site Teams) Follow up on tasks assigned by management and ensure timely completion Prepare internal reports, summaries, and management documentation
2. Staff & HR Coordination

Assist in staff coordination, attendance tracking, and manpower planning Liaise with HR on recruitment, onboarding, and staff documentation Monitor staff movement and assist in resolving basic staff issues
3. Tender, Claim & Documentation Support

Assist in preparation and coordination of tenders, quotations, and submissions Support monthly claim preparation and documentation tracking Ensure all supporting documents are properly organised and updated Liaise with admin and finance teams on tender and claim-related matters
4. Administrative & Reporting Duties

Manage schedules, meetings, and follow-ups for the General Manager Maintain proper filing systems for management and project records Handle confidential documents with professionalism and discretion

REQUIREMENTS

Diploma or Degree in Business Administration, Management, or related field Minimum 1-2 years experience in administration, operations, or coordination

Role

Strong organisational and multitasking skills Good communication skills (English & Bahasa Malaysia preferred) Proficient in Microsoft Office (Word, Excel, Email) Able to work independently with minimal supervision Trustworthy, disciplined, and detail-oriented

WORKING DETAILS

Working Hours: Monday - Friday, 8.00am - 6.00pm Salary Range: RM 1800 - 2500 (depending on experience
Job Types: Full-time, Permanent, Fresh graduate

Pay: RM1,800.00 - RM2,500.00 per month

Benefits:

Maternity leave Opportunities for promotion Parental leave Professional development
Education:

Diploma/Advanced Diploma (Preferred)
Experience:

administration, and operations: 1 year (Preferred)
Language:

Bahasa Melayu (Required) English (Required)
Work Location: In person