Job Description

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The Manager - Accounts Receivable is responsible for the University\'s end to end accounts receivable (AR) functions and projects.

This position reports to Senior Manager - Finance.

Key Duties and Responsibilities * Oversees the day to day AR operations, ensuring compliance with the University\'s policies, approved accounting standards, tax requirements and any other related statutory requirements.

• Leads and provides guidance to the AR team members.
• Responsible for fee collections and overall credit control. Liaison with students and parents on debt management.
• Ensures timely and accurate billings and income recognition, as well as for credit memos.
• Ensures monthly AR reconciliations are completed and resolved as scheduled, including AR ageing against control account, student numbers, data from the student system against the financial system, and cash inflow bank reconciliation.
• Works closely with Finance Managers across the Group on the monthly management accounts, monthly reports to budget holders/ Head of Schools and any other reports relating to AR as and when required.
• Fee rule management for billings.
• Manages the AR mailbox, ensuring that queries from senders are responded to and addressed promptly.
• Continuously develops and improves AR processes and policies to drive efficiency and effectiveness.
• Develops and prepares AR analysis to support business initiatives and opportunities.
• Liaises with external stakeholders on AR matters, including but not limited to external audits, annual corporate tax filing, and negotiations with banks on student loans, refunds, unclaimed money, etc
• Assists the Senior Manager in formulating the overall strategic direction for AR.
• Leads and/or supports strategic projects as and when required.

All HWUM staff endeavours will embody our shared values of: Pursuing Excellence, Shaping the Future, Outward Looking, Pride and Belonging, and Valuing and Respecting Everyone.

Please note that this job description is not exhaustive, and the role holder may be required to undertake other relevant duties commensurate with the grading of the post and its general responsibilities. Activities may be subject to amendment over time as the role develops and/or priorities and requirements evolve.

Person Specification

Education & Qualifications

Essential:

• Degree or a professional certificate or equivalent

Desirable:

• Accounting/CPA/ACCA qualification

Experience

Essential:

• Minimum four (5) years of working experience in similar capacity in which 3 years should be in managerial position

Desirable:

• Experience working in the education industry.

Competencies, Skills & Knowledge

Essential:

• Strong accounts receivable, credit control and customer experience.
• Detail oriented with strong analytical skills.
• Self-motivated with high degree of commitment to meet deadlines and objectives.
• Well versed with Microsoft Office applications especially proficient in MS Excel.
• Excellent written and verbal communication skills.
• Able to work independently and meet deadlines.

Desirable:

• Knowledge in Oracle financial system.
• Able to communicate with all levels.

Essential Criteria - these are attributes without which a candidate would not be able to undertake the full remit of the role. Applicants who do not clearly demonstrate in their application that they possess the essential requirements will normally be eliminated at the short listing stage.

Desirable Criteria - these are attributes which would be useful for the candidate to hold. When shortlisting, these criteria will be considered when more than one applicant meets the essential criteria.

Application Process

Applications should be submitted to Careers system.

Applications must be submitted by 06 March 2024. If you are not contacted by the selection committee by 31 March 2024 then please assume that on this occasion your application has been unsuccessful.

The University is committed to equality of opportunity.

Heriot-Watt University