Job Description

Position Overview

We are a boutique accounting firm seeking a detail-oriented and proactive Office Administrator to support our daily operations. The role involves managing client correspondence, maintaining practice management systems, and ensuring smooth administrative workflows.

Key Responsibilities

1. Document Management

o Filing and organizing client records in electronic formats.

2. Engagement Letter Support

o Drafting, formatting, and issuing engagement letters to clients.

3. Practice Management System Maintenance

o Maintain and update

Xero Practice Manager (XPM)

with client information,

jobs, and tasks.

4. Corporate Secretarial Support

o Maintain and update CAS360 records, including company registers and compliance deadlines.

o Generate and send automated reminders and notices to clients regarding

compliance obligations.

5. Cloud Storage Management

o Manage Dropbox folders for client files and internal documents.

6. Client Communication

o Send reminders, notices, and follow-up emails to clients as required.

7. General Administrative Support

o Assist partners and accountants with administrative tasks as required.

Requirements

Prior experience as an office administrator, secretary, or similar role in a professional services firm preferred. Proficiency in Microsoft Office, Dropbox, and practice management systems -

XPM is a must.*
Fluent in English and Mandarin (spoken and written) is mandatory Detail-oriented, well-organized, and capable of multitasking.
Job Types: Full-time, Permanent

Pay: RM2,000.00 - RM5,000.00 per month

Benefits:

Health insurance Opportunities for promotion Professional development
Work Location: In person