Job Description

Position - Office Administrator

Location - Bandar Rimbayu / Puchong

Job Summary

Responsible for providing clerical and organizational support to ensure an office runs efficiently

Core Responsibilities

An administrative staff member's day-to-day duties involve a mix of clerical, operational, and interpersonal tasks:

Office support: Answering phones, managing correspondence, and greeting visitors.

Scheduling and coordination: Arranging meetings, managing calendars, and making travel arrangements for staff.

Data and records management: Creating, organizing, and maintaining electronic and physical filing systems and databases.

Clerical tasks: Writing and editing memos, reports, and emails.

Office supplies management: Monitoring inventory, ordering, and restocking office supplies.

Internal communication: Distributing reports and announcements to different departments

Required skills and qualifications

1. Hard skills

These are technical skills and knowledge necessary to perform the job effectively:

Computer proficiency: Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.

Office equipment: Ability to operate printers, scanners, copiers, and fax machines.

Record-keeping: Accurate data entry skills and experience with filing systems.

Bookkeeping (for some roles): Basic accounting duties such as processing invoices and expense reports.

2. Soft skills

Often considered equally important, these traits allow an administrative staff member to work well in a team and adapt to challenges:

Communication: Excellent verbal and written communication skills for interacting with colleagues, clients, and vendors.

Organization: Strong organizational and time-management skills to prioritize multiple tasks and meet deadlines.

Attention to detail: Meticulous accuracy in all tasks to prevent errors in documents and data.

Problem-solving: Ability to think creatively and act independently to resolve issues as they arise.

Confidentiality: Trustworthiness to handle sensitive information with discretion.

Adaptability: The ability to be flexible and adjust to changing priorities and new office procedures.

3. Education

High school diploma or STPM above.

Experienced 1-2 years or Fresh Graduate is welcome.

If you are interested with this job role, welcome to apply by sending resume to email (firesense.my@gmail.com) We are looking forward to having you join our team.

Salary base on experiences.

Job Type: Full-time

Pay: From RM1,800.00 per month

Work Location: In person