Job Description

Senior Executive, Office Administration (Must be Mandarin Speaking)

Location:

i-Park, Kulai, Johor

Industry:

Manufacturing

Job Type:

Full-Time

About the Role

We are looking for a proactive and detail-oriented

Senior Executive - Office Administration

to join our team. This role is perfect for someone who enjoys keeping operations smooth, organized, and compliant. If you love multitasking and ensuring everything is in its place, we want to hear from you!

Key Responsibilities

Office & Facility Management

Manage office supplies, uniforms, safety shoes, vending machines, copier, etc. Oversee meeting logistics, hotel bookings, transport, and dispatch services. Ensure cleanliness and upkeep of company facilities, including canteen and workers' hostel. Maintain office equipment and coordinate repairs or replacements as needed.

Document & Compliance Management

Set up and maintain admin records, contracts, and licenses. Handle renewals of business-related licenses (e.g. canteen, water tests). Ensure compliance with document policies and data security.

Audit & 6S Activities

Support ISO, RBA, and CSR audits, including documentation and corrective actions. Lead 6S (Sort, Set in Order, Shine, Standardize, Sustain, Safety) initiatives in office and hostel.

Employee Support & Engagement

Organize internal activities and birthday celebrations. Prepare and manage notice boards, name cards, and medical chits. Support internal logistics for foreign workers, secondees, and visitors.

Budget & Reporting

Assist in managing the administration budget. Track and report on expenses and identify cost-saving opportunities.

What We're Looking For

Education

: Diploma or Degree in any discipline.

Experience

: 2-5 years in administrative or facility management (preferably in a manufacturing environment).

Languages

: Good command of Bahasa Malaysia & English; Mandarin is a Must.

Skills

: Proficient in MS Office, organized, good with time management, and strong in communication.

Bonus

: Familiarity with ISO, RBA, CSR audit processes and licensing requirements.

Why Join Us?

A positive and team-oriented work culture Opportunities for growth and process improvement Involvement in meaningful employee engagement activities Competitive compensation and benefits package

Apply now

if you're ready to be the backbone of a thriving workplace!

Job Types: Full-time, Permanent

Pay: RM4,000.00 - RM6,500.00 per month

Benefits:

Additional leave Health insurance Maternity leave Opportunities for promotion Parental leave Professional development
Schedule:

Monday to Friday
Supplemental Pay:

13th month salary Performance bonus
Education:

Diploma/Advanced Diploma (Required)
Language:

Mandarin (Required)
Work Location: In person

Application Deadline: 07/31/2025