Job Description

This is where you save and sustain lives

At Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world. You\'ll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients.

Baxter\'s products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare.

Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work.

Join us at the intersection of saving and sustaining lives\xe2\x80\x94where your purpose accelerates our mission.

Role Summary

• Support Director Finance - BBS APAC and Senior Director, Finance Operations in administration and operations requirements.
• Management of the overall centre\xe2\x80\x99s operational and administrative requirements.
• Focal point in interacting and collaborating with internal and external customers.
• Support in the overall centre\xe2\x80\x99s employee engagement and communication initiatives.

Main Responsibilities

1) Local Administration

• Manage centre\xe2\x80\x99s administrative tasks :

- Managing mails and courier requirement for the centre.

- ID badge cards activation and deactivation process, including centre security arrangement for visitors.

- Managing visa letters and accommodation for foreign employees as required.

- Coordinating Fixed Assets (FA) tags printing and distribution.

- To engage and receive external visitor coming to the centre.

Pro-actively evaluate staff amenities for the centre and recommend improvements.

Provide support to Senior Director- BBS APAC and Senior Director, Finance Operations for submission of expense claims, business travel preparation, external meeting / appointment management, preparing power point slides and for any administrative matters as and when required.

2) Procure to Pay Backoffice

• Purchase order and invoice approvals for centre utilities and supplies.
• Work with relevant requestors to ensure appropriate vendors are selected for the centre services.
• Manage the centre Purchase Requisitions, submit on the relevant Procurement system, providing the appropriate supporting documentation.
• Manage goods receipt (GR) creation, invoices accuracy control and support local accounting in the analysis of reviewing accruals for month end close (MEC).
• Ensuring that relevant data is updated on the local statutory electronic invoice system.
• Share invoices and payment status information with Vendors upon request.

3) Provide support and backup to the Facilities Manager

• Prepare/update maintenance schedule for the facility and monitor the adherence to scheduling of required maintenance.
• Coordinate matters pertaining to the building, including maintenance, repairs coordination and security.

4) Internal Controls Environment

• Ensure Internal controls and company compliance requirement are met.
• Support BBS internal and external audits documentation requirements.

5) Support the centre\xe2\x80\x99s employee engagement activities and communication initiatives

• A permanent member of the Baxter Energizer team.
• Engage with planning and implementation of activities.
• Be a communication champion for Centre initiatives.

Job Requirements :

• Education

• Bachelors Degree and/or Diploma equivalent qualification.

• Experience

• 5 and more years as an Office Manager/ Office Admin role are preferred.
• Performed job roles as mentioned in this
• Proven record of coordinating administrative related activities
• Skilled communication with internal and external stakeholders
• Have a positive outlook towards continuous learning.

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please send an e-mail to Americas_TTA@baxter.com and let us know the nature of your request along with your contact information.

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