Job Description

Administrative & Operational

Oversee daily office operations, ensuring functionality and efficiency. Manage office supplies, equipment, and inventory. Maintain filing systems (physical and electronic). Handle correspondence (emails, calls, letters, and memos). Organize company events, meetings, and travel arrangements.

Financial & Vendor Management

Monitor and manage office budgets, expenses, and petty cash. Prepare and process purchase orders, invoices, and expense reports. Liaise with external vendors, suppliers, and service providers to ensure timely delivery of services.

Human Resources Support

Assist with recruitment (job postings, scheduling interviews). Oversee onboarding and orientation of new staff. Maintain employee records and manage attendance/leave tracking. Support HR in enforcing workplace policies and compliance.

Communication & Coordination

Act as the primary point of contact for internal and external communications. Prepare reports, presentations, and meeting minutes as required. Coordinate inter-departmental communication and workflow.

Project Handling

Monitor and track the progress of key business projects, ensuring deadlines are met. Follow up on action items with relevant departments and consolidate updates for reporting.

Leadership & Supervision

Supervise administrative staff, receptionists, or clerks. Delegate tasks and monitor performance. Ensure workplace safety, cleanliness, and a positive environment.

Required Skills & Competencies

Strong organizational and multitasking skills. Excellent written and verbal communication. Ability to manage budgets and handle basic financial reporting. Leadership and people management skills. Problem-solving and decision-making ability. Proficiency in MS Office Suite (Word, Excel, PowerPoint) and office management systems.

Qualifications

Diploma/Degree in Business Administration, Management, or a related field. Proven experience (3-5 years) in office administration or management. HR or accounting knowledge is an advantage.
Job Types: Full-time, Permanent

Pay: RM6,000.00 - RM8,000.00 per month

Benefits:

Maternity leave Opportunities for promotion Professional development
Application Question(s):

What's your expected salary?
Education:

Bachelor's (Preferred)
Experience:

Office Administration or Management: 3 years (Preferred)
Language:

Mandarin (Preferred) English (Required) Bahasa Malaysia (Required)
Work Location: In person