Coordinate daily fleet vehicle operations, scheduling, assignment and dispatch arrangement.
Monitor drivers performance, daily attendance, punctuality, code of conduct compliance and ensure smooth operational delivery.
Ensure all fleet vehicles under operation are in good condition: routine maintenance, cleanliness, grooming standards, roadtax/insurance renewal, service booking and breakdown handling.
Monitor GPS tracking system, trip reporting accuracy & utilisation report.
Responsible for fleet document control - vehicle files, driver files, licensing, roadtax, maintenance record, insurance claims, summon tracking.
Responsible for all office coordination matter - office supplies, office equipment maintenance, stationery stock control, vendor coordination, utilities payment arrangement and office general upkeep.
Coordinate internal project task, operation support task, admin task assigned by management.
Prepare weekly/monthly management report related to fleet utilisation, cost control, performance KPI and operational improvement.
Assist HR & management in SOP compliance and continuous process improvement for operational efficiency.
Handle open invoice, receipt issuance & invoice posting using SQL Accounting System (IMPORTANT).
Issue Authorisation letter & agreement on time.
Ensure all billing, receipt, invoice record is accurate and updated in SQL system for finance documentation purposes.
Assist in closing pending invoices & follow up revenue collection records.
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