Job Description

Role Overview

The Operation Executive is responsible for supporting day-to-day operational and administrative functions, including invoicing, project documentation, and operational coordination. This role plays a key part in ensuring smooth business operations by liaising between internal teams, clients, and external partners, while maintaining accurate records and compliance with company policies.

Key Responsibilities

1. Invoicing & Billing

Prepare and issue invoices for Rental, NEM (Net Energy Metering), and Solar projects. Handle invoicing for Preventive Maintenance (PM), ensuring supporting documents are complete. Track and maintain invoicing records, follow up on outstanding payments, and reconcile with customer accounts.

2. Operational Coordination

Assist in preparing and submitting work permits, project documentation, and related operational requirements. Support coordination with clients, contractors, and internal departments to ensure smooth execution of projects. Monitor project deliverables and maintain records for operational reports.

3. Reporting & Documentation

Maintain trackers and reports for projects, SLA (Service Level Agreements), and monthly operational activities. Provide input for accruals and operational cost reporting. Ensure all documentation is filed and updated systematically for audit and reference purposes.

4. Customer & Vendor Support

Liaise with customers for invoice-related matters and resolve discrepancies. Coordinate with vendors/suppliers to ensure timely submission of documents or deliverables. Provide operational support to ensure client satisfaction and project compliance.

5. Compliance & Internal Processes

Ensure that all operational and invoicing activities comply with company policies, SOPs, and regulatory requirements. Support audit and compliance checks by providing necessary documentation and clarifications.

6. Other Responsibilities

Provide general administrative and operational support to the Operations and Finance teams. Assist in ad-hoc projects and assignments as required by management. Perform any other work-related tasks assigned by superior.
Interested candidates may email at hr@dynasynergy.com

Job Type: Full-time

Pay: Up to RM2,400.00 per month

Benefits:

Flexible schedule Free parking
Experience:

operation: 1 year (Preferred)
Work Location: In person