Job Description

Job responsibilities:

Manage & Schedule appointment and reminding the Directors of important tasks and deadlines All the PA / Secretary task assigned by Directors & Management from time to time Miscellaneous tasks to support the Directors' matters whether for business and/or personal purposes Maintains strict confidentiality & interact professionally with all level of management & staffs included outsider Provides high level administrative, secretarial and business support (contract / project) to MD/ED Maintain executive's agenda and assist in planning appointments, board meetings, conferences etc Organizing and attending meetings and ensuring the Manager is well prepared for meetings Attend meetings and taking minutes Compiling & preparing all reports presentation, correspondences & minutes meeting Handle all the documentation of presentation / Meeting / tender interview Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.) Arranging and coordinate travel itineraries, bookings, visas and accommodation and travel related matters for all level of staff & directors. Meeting and greeting visitors at all levels of seniority Handle confidential documents ensuring they remain secure Renew and maintain the licenses & authorities application such as business licenses, Office Partition,Signboards licenses, CIDB, ISO certification, Advertising Permit & Developer License (APDL) License and all relevant Licenses if require. ISO matters & audit for certification / SIRIM / Report / Communication / until end of closing of NCR (both internal & external audit) Maintain KPKT & all the correspondence with buyer & lawyer PreQ tender / PQP project undertaking. Review & handle of all the tender / Project documentation for Directors included to write CV for tender & submission of documentation for CF & Form G for project finished. Work closely with other team member to ensure all the contract / tender / PreQ tender / Presentation meet deadlines for submission Ensure the office maintenance such as lift, toilet, painting, equipment, computer & office cleaning included plantation, refreshment for guest, maintain internet, and create staff email address, Company website, server, CCTV and etc. Sometime required to work / "on call" after working hours include evening, weekend or Public Holidays when necessary for tender / project presentation and all other related to works. Undertaking other special assignments and ad-hoc functions as and when required.
ACADEMIC QUALIFICATION

Candidate must possess at least Bachelor's Degree in Secretarial / Business Studies / Administration / Management, or equivalent
EXPERIENCE / SKILL REQUIRED

At least 3 years working experience as Personal Assistant or in the related field is required for this position Proficient in Microsoft Office application such as Outlook/Power Point/ Excel/ Word/Teams/Form and etc. Strong organizational and time-management skills Excellent communication and negotiation abilities Integrity, confidentiality and meticulous Proven experience as executive secretary or similar administrative role Willing to work in Setia Alam, Selangor. Can handle pressure well. Previous experience in working with multiple C-level Manager is preferable. Mandarin Speaker preferred. Must be presentable.
Job Type: Full-time

Pay: RM4,000.00 - RM5,000.00 per month

Benefits:

Professional development
Schedule:

Day shift
Application Question(s):

Willing to work in Setia Alam? How long is your notice period? What is your current Salary? Your expected salary? Years of experience? Single/Married,kids?
Work Location: In person