Job Description

We are seeking a highly meticulous and proactive

Payroll Officer

to handle end-to-end payroll operations for all our fitness clubs nationwide. You will be responsible for ensuring timely and accurate salary disbursements, statutory compliance, and detailed payroll reporting. Your role will also include preparing yearly EA forms and submitting Borang E to LHDN, ensuring full compliance with Malaysian tax regulations.

This role plays a critical part in supporting employee satisfaction and smooth operational management.

and Responsibilities:

1. Payroll Administration & Processing

Manage

full-cycle payroll

for all employees (full-time, part-time, hourly-based PTs, and contract staff). Accurately calculate salaries, allowances, overtime, sales commissions, incentives, and deductions. Verify attendance, leave, timesheets, claims, and commission sheets. Prepare and process adjustments for new hires, resignations, promotions, transfers, and terminations. Ensure

timely payroll disbursement

via bank transfer, maintaining strict confidentiality.

2. Statutory Compliance & Reporting

Ensure payroll processes comply with

Malaysian Labour Law

and company policies.Calculate and submit statutory contributions including:

EPF (KWSP)

SOCSO & EIS

HRDF Levy

PCB (Income Tax Deduction at Source)

Prepare, verify, and submit

Borang E

(Employer's Annual Tax Return) to LHDN.Prepare and distribute

EA forms

to employees within statutory deadlines.

Handle

employment contract stamping

with LHDN for employees to ensure tax compliance. Liaise with auditors, HR, and Finance for payroll audits and compliance verification.

3. Payroll Reconciliation & Reporting

Reconcile payroll with Finance's general ledger and club cost centers. Maintain accurate payroll records, reports, and payslip distribution logs. Prepare monthly payroll reports, highlighting payroll costs, incentives, allowances, and discrepancies. Analyze payroll data to identify trends, errors, or irregularities and propose corrective actions.

4. HR & Employee Support

Serve as the first point of contact for employee payroll queries. Explain salary calculations, deductions, and statutory contributions clearly.Collaborate with HR for leave balance, OT, claims, and commission validations. Support Club Managers in ensuring accurate attendance and commission reporting.

5. Process Improvement & System Management

Review and optimize payroll procedures to improve accuracy, efficiency, and timeliness. Assist in the implementation and maintenance of HRIS/payroll software. Ensure payroll data integrity across all clubs and departments.Keep updated on changes in payroll laws, regulations, and best practices.

Key Requirements :

Diploma/Degree in Human Resources, Accounting, Finance, or related field. Minimum

2-3 years HR, payroll experience

, preferably in fitness, retail, or multi-location operations.Strong knowledge of

Malaysian employment law, EPF, SOCSO, EIS, HRDF, PCB

. Experience preparing

EA forms, Borang E

, and handling

employment contract stamping

with LHDN. Proficient in HRIS/payroll software Excellent Excel skills (pivot tables, formulas, v-lookup). High integrity, accuracy, and attention to detail. Ability to handle multiple deadlines and work independently.

Key Performance Indicators (KPIs)

Accuracy & Timeliness

100% on-time payroll processing every month

Compliance

100% timely submission of EPF, SOCSO, EIS, HRDF, and PCB EA forms, Borang E, and employment contract stamping submitted before statutory deadlines Zero compliance penalties

Service & Support

Employee payroll queries resolved within 1-2 working days Monthly payroll reports submitted to management on time

Efficiency

Continuous improvement in payroll processing time Reduction of manual errors and process redundancies

Why Join Us?

Flexible Working Arrangement

Work from home

Free Gym Membership

Medical & Dental Coverage

Monthly Staff Activities & Outings

Career Growth Opportunities

Dynamic Fitness Environment

Job Type: Full-time

Pay: RM2,500.00 - RM3,500.00 per month

Benefits:

Additional leave Cell phone reimbursement Dental insurance Flexible schedule Gym membership Health insurance Maternity leave Opportunities for promotion Professional development Work from home
Application Question(s):

How many years of experience do you have in payroll processing? Have you ever prepared and submitted EA forms or Borang E to LHDN? How soon are you able to start? What is your expected salary?
Education:

Diploma/Advanced Diploma (Preferred)
Experience:

Human resources: 1 year (Preferred)
Work Location: In person