Job Description

Description Department : Human Resources Location : Glenmarie, Shah Alam, Kuala Lumpur (On site) Reporting to : Country HR Manager, Malaysia Direct reports : Responsible to the Human Resources organization. Direct reports : NIL Responsibilities Processing all typical payroll activities such as new starters, leavers, statutory payments & deductions, overtime, annual leave and statutory and occupational payments Processing payroll change of circumstances (salaries, shift pattern, data changes) Generate monthly payroll reports to support managers and finance requirements Responding to employee payroll queries timeously Design and run payroll training workshops on a one-to-one or group basis for employees Ensure procedures are compliant with legal and audit requirements Check and approve bank and payment files and instructions Run and distribution of monthly payroll reports Assist employees with online access to our payroll self-service system or provide hard copy payslips to others Enhance current working processes and be proactive in providing alternative workable solutions Acting as point of escalation for the HR Administrators where guidance or the benefit of deeper experience is required Providing insightful, intelligent reporting to customers to support and maximise business performance Fostering a culture of service excellence with your colleagues, role-modelling this and coaching other team members to deliver true best in class services to all Strong business partnering with Management team advising on payroll and legal matters Skills, Attributes, Qualifications A relevant degree and appropriate professional qualifications (such as HR or finance) are required; post graduate study would be highly regarded Proven experience as payroll specialist in MNC environment. Background in manufacturing/FMCG/Shared Services advantageous Strong interpersonal skills (Excellent English is a must) & stakeholder management capabilities Knowledge of multi-country computerised payroll systems Able to run multiple complex payrolls and connect with multiple senior stakeholders. Excellent reporting and analytical skills to work proactively to run reports to check and complete payroll routines and provide payroll insights to the business. Knowledge of relevant payroll and employment law and local payroll regulations. Knowledge of GDPR and data privacy laws. Familiar with in-country regulatory bodies, tax and statutory rules and regulations Confidently able to successfully deliver services and have high quality interactions with Business Partners and Customer groups. Able to select the most appropriate method of communication to any given situation and tailor approach accordingly to ensure the most receptive audience and the best likelihood of influence and success. 3 years experience (SEA Payroll and Ceridian advantageous) Influential Able to act independently Strong presentation and communication skills Broad strategic thinker Thrives in a fast-paced environment Focus on deadlines and priority setting Model corporate values and principles

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