Job Description

Recruitment Support: Static Guards

Coordinate with the Operations team to collect new application forms along with all the required supporting documents. Requests for KDN, ID cards, name tags, lanyards, and uniforms for newly hired guards. Generate uniform deduction forms, where applicable, and obtain signed acknowledgment from the guards. Submit updated security personnel biodata to clients based on their requirements.

Attendance Monitoring & Reporting

Record and update daily, weekly and monthly attendance of all deployed guards across locations. Review attendance records to identify and rectify discrepancies in collaboration with the Operations team. Submit updated attendance reports to the Head of Department (HOD), General Manager (GM) and Executive Director (ED) for review and record-keeping.

Payroll Processing

Input and maintain accurate daily attendance and timesheet records for all assigned sites. Collect and verify relevant supporting documents for absenteeism, overtime, and other payroll-related matters on a daily basis. Prepare deduction lists for hostel accommodations and transportation (where applicable). Monitor medical claim usage and initiate salary deductions for claims exceeding approved limits. Request and confirm site-specific salary structures, including new site pay rates, buffer rates or special adjustments as required. Accurately key in approved timesheets, turnout records, and payroll data, then generate payroll summaries for approval. Proceed with monthly Advance requisition and ensure to approve based on the allocated amount. Submit finalized monthly attendance and payroll reports to HR, Finance, and HOD for validation and record. Ensure both hard and soft copies of payroll and attendance records are properly filed and secured for audit and reference.

Employee Data Management & Records Maintenance

Maintain an up-to-date database of security guard records including leave balances, training history, salary information. Ensure all personal data and employment documentation for guards are securely filed and easily retrievable, both physically and digitally. Assist HR with periodic audits, manpower reporting, and compliance with data protection regulations. Monitor employment status (active/inactive/resigned) and ensure all related documentation is current.

General Administrative Duties

Provide administrative support to the HR and Operations departments as needed. Support continuous improvement efforts by recommending enhancements to payroll and data management processes.

Qualifications

Education

: Minimum Diploma or equivalent; a background in Human Resources, Business Administration, or related field is an advantage.

Experience

: At least 1-2 years of experience in HR administration, Payroll, or preferably in the security or manpower industry.

Technical Skills

: Proficient in Microsoft Office (Word, Excel, Outlook, SQL Payroll). Familiar with basic document handling and HR database systems.

Communication Skills

: Good written and verbal communication in English and Bahasa Malaysia. Able to liaise effectively with internal teams and external clients.
Job Types: Full-time, Permanent

Pay: RM2,500.00 - RM2,800.00 per month

Benefits:

Health insurance Maternity leave Opportunities for promotion Professional development
Work Location: In person