Job Description

Manage and maintain the Group Finance Director's calendar, including scheduling, prioritizing, and coordinating meetings and appointments. Handle travel arrangements such as flight bookings, accommodation, visa applications, transport and travel itineraries. Prepare meeting agendas, minutes, and follow up on action items to ensure timely completion. Serve as the main liaison between the Director and internal departments, as well as external parties, ensuring effective communication and coordination. Draft, review, and manage correspondence, documents, and presentations on behalf of the Director. Track deadlines, pending approvals, and follow up on tasks across different teams to ensure timely execution. Maintain a high level of confidentiality and discretion in handling sensitive information. Support in ad-hoc projects, research, and data compilation as required. Proactively identify potential issues, propose solutions, and ensure seamless workflow for the Director. Any other duties as assigned by the Management.

Job Requirements

1) Diploma/Degree in Business Administration, Management, or related field.

2) Minimum 3-5 years of experience as a Personal Assistant, Executive Assistant, or in a similar supporting role.

3) Strong organizational and time-management skills with the ability to multitask and prioritize effectively.

4) Excellent communication and interpersonal skills; able to liaise confidently across departments and with external stakeholders.

5) Proactive, resourceful, and solution-oriented personality with strong attention to detail.

6) High level of confidentiality, professionalism, and integrity.

7) Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Job Type: Permanent

Pay: RM3,200.00 - RM5,000.00 per month

Experience:

Personal Assistant: 3 years (Required)
Work Location: In person